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The Company Details window

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Summary

The tabs and settings available in the Company Details window in Sage Payroll.

Description

You can access the Company Details window in  Company/Payroll then click Company Details, where you can enter all the details and settings specific to your company.

The information held within the General tab is included on your online returns to Revenue. Please ensure that you complete all valid fields correctly. If Revenue find spaces or dashes on your phone and fax numbers, or special characters in your address, for example, ( ) @ # %, they may reject your submissions.

Resolution

General tab
Company Name
Your licensed company name appears here. To add a new company name, click New Company, enter the company name then click Create Company.
Address
Enter your company's address.
Eircode
Enter the unique eircode for your company's address. For more information about eircodes, visit www.eircode.ie
Narrative
Enter a default narrative to be printed on all reports. This enables you to distinguish the reports for this payroll from the same reports for another payroll.
Payroll Frequency
Each pay frequency a company uses requires a separate payroll. As long as you haven't set the first period of the year, you can change the frequency here.
GCD Code

Enter your company's general case district code as issued by your local tax office, if applicable.

No longer required from 2017 onward.

Employer Reg. No.
Enter your company's employer registration number as issued by Revenue.
PAYE Unit No.

The PAYE Unit No. of the office that deals with your tax queries. This is non-mandatory field. If you provide the number, it will be entered on the P35 details.

No longer required from 2017 onward.

Contact Details
Enter the name, telephone number, fax number and e-mail address of your company contact.
Bank tab
Bank Details

You can enable the e-Banking feature so you can pay your employees, using your payroll data. This means you can make payments directly to your employee's bank accounts from your computer.

Credit Union

You can use this check box to enable bank transfer transactions in which the employee uses a credit union account.

Interim Bank Transfer

The deduction you have set up for Interim bank transfer amounts.The Interim feature in Sage Payroll should not be used in 2019. 

Misc tab
Pay Methods
Select the relevant payment methods for your payroll. Payment methods include Bank Transfer, Giro, Cheque, Cash and Split Pay.
Use 50 Notes
If you want to include 50 Euro notes in cash-paid employees' pay packets, select this check box. If left unchecked, the largest denomination note used will be 20 Euro.
Special PRSI for Tax Exempt employees
Select this check box to indicate that special PRSI applies for tax-exempt employees.You should only select this option with the approval of the Department of Social Protection.
Avg. Hourly Rate
Enter the rate number that signifies the average hourly rate in an employee record.
Avg. No. of Weeks
Enter the number of periods that you want the average rate to calculate over. This can be from 0 to 13 periods.
Round Nett Pay To
Enter the nearest value to which an employee's net pay rounds up or down to.

This only applies to cash-paid employees. The value you enter here specifies the rounding difference in cents. For example, if you enter 50, the employee's net pay rounds to the nearest 50 cent.

Maximum / Minimum Nett Pay
Enter the maximum and or minimum nett pay per period for all employees in your payroll.

You can override this value at employee level in the Employee Details window. Your employees are not limited to maximum nett pay, but the presence of pay in excess of this value triggers a warning in the Control Summary report.

Standard Hours
Enter the default standard number of hours worked per period.

The standard hours value is the default that appears for hourly-paid employees when you process their pay details. You can change it if necessary. To use the Standard Hours setting, you must set it up as the first entry in your list of payment types in the Company/Payroll > Payments window.

Nett to Gross Type
Sage Payroll facilitates two types of nett to gross pay:

  • Total - Use this option if your employees receive no additional payments other than their net pay amount.
  • Extra - Use this option if your employees receive payments in addition to their net pay amount.
Nett to Gross Elm.
Select the payment that holds the gross value of the nett to gross calculation. Read more
Audit Retention
Enter the number of periods you want to retain information for audit purposes. Read more
Control Summary by
Choose whether the Control Summary produces it's totals by cost centre, by department, or neither of these.

Cost centres are only available if you have a licence for Sage Payroll.

Pension Remittance Notification
Selecting this check box to enable the text specified in the associated field to appear on employee payslips under certain circumstances. The notification message is approved by the Irish Pension Board. A typical remittance notification is: 'Pens deds will be remitted within 21 days of end month'.
Hide Pension Contribution Pop-up
When you deselect this check box, you can double-click a pension deduction in the Time and Pay window and enter a simple monetary amount or percentage of pensionable pay. When you select this check box, this pop-up is not available on your employees' timesheets.
 
Split/User-Defined tab

Employees are usually paid by a single method. However, there may be situations in which an employee's pay must be split between two or more pay methods. Read more

 
BIK/SSP tab

Here you can specify:

  • Benefit in kind (BIK) shortfall transfer settings. Read more
  • Set the default Statutory sick pay (SSP) payment. Read more
 
Email tab

Here you can activate e-mail functionality in the current payroll.

Once you've done this, you can:

 
Employee tab

Here you can specify:

  • Whether your employee codes should automatically generate for the payroll. Read more
  • What the minimum employee code length should be. Read more
 
Holidays tab

Within this tab, you can:

  • Enter your holiday year start and finish dates.
  • Set up your default company and employee holiday accrual settings. Read more
  • Specify which method you want Sage Payroll to use when tracking your employees working hours. Read more
 
CSO tab

If the CSO has selected your company for surveying, you can complete the following tasks within this tab: