You can transfer an employee from one company payroll to another when you use a multi‑company licence. The ideal time to transfer an employee is at the start of a new tax year. You can also complete the transfer at the start of any month during the tax year.

The steps you follow depend on whether the employer registration numbers match.

The employer registration number is different

You need to mark the employee as a leaver in the first company, then set them up as a new starter in the second company. You also notify Revenue when the employee joins the new company.

1. Take a backup of both companies.
2. Open Sage 50 Payroll Ireland, then log in to the first company.
3. Mark the employee as a leaver.
4. Log in to the second company.
5. Set up the employee as a new starter.

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The employer registration number is the same

You can transfer the employee directly because the Revenue registration remains unchanged.