Create a new employee record
Description

To help you manage your employees' information, you create records for them. You can enter their personal details, employment details, payment method and much more.

TIP: Need to add more employees to your license to set up new records? - Leave your details and we'll be in touch.

Cause
Resolution

Before you start

  • If you're moving to Sage Payroll part-way through the year from another software provider, you must Enter Employee Year to Date Values
  • Enter a start date in the current tax year. If you enter a start date in a future tax year, a submission error will appear. This also appears as an error in the Validate your payroll data option

Create the employee record

 NOTE: If an employee left your company then rejoins in the same tax year, you must reactivate their existing employee record. Don't create a new record for them. 

  1. Click Processing then click Employee Details.
  2. Click New, then complete the relevant details in the Personnel tab.
    TIP: Mandatory fields show an asterisk *. Complete all mandatory fields before you can create the new record. 
  3. Click Next > >, then click Save.

Next steps

  • If the employee hasn't worked in Ireland before, they need to register their first employment via the myAccount portal on the Revenue website
  • If the employee is registered for PAYE and has a PPS number, use the Retrieve Revenue Payroll Notifications (RPNs) option to request their RPN details
  • If there is a delay in the new RPN, you can save timesheets for a limited time, keeping the employee on Emergency tax status
  • If Revenue has not issued an RPN after two to three weeks, we recommend that you encourage the employee to contact Revenue immediately

 

[BCB:191:UKI - #GetMoreFeedback:ECB]





Steps to duplicate
Related Solutions