Mark an employee as a leaver
Description

You can mark an employee as a leaver through Time and Pay or within their Employee Details.

  • Time and Pay - If you pay the employee their final pay in the current period, you can make them a leaver on their final timesheet
  • Employee Details - If you've already paid the employee their final pay in a previous period, you make them a leaver within their employee record

TIP: To mark a suspended employee as a leaver, follow our article on How to reinstate a suspended employee, then use the appropriate option below.

Cause
Resolution

Mark a leaver through Time and Pay

  1. On the menu bar, click Processing then click Time and Pay.
  2. Under Entry mode, select Random, then click Continue.
  3. Next to the Employee box, click browse and click the relevant employee.
  4. On the Data Entry tab, enter the employee's final pay details.
  5. In the Leaving/Suspend drop-down menu, click Leaving.
  6. If you are not due to pay the employee during the period you're processing, select the No Pay Due check box. This will zero out any values within the employee's time sheet.
  7. In the Leaving Date box, edit the employee's finish date if required.
    TIP: The period date is automatically in this field. 
  8. In the Pay Date field, update the date if required.
    TIP: The Calendar/Company Pay Date is automatically in this field. 
  9. Under Pay periods in the Insur. Weeks box, check the number of weeks the employee has worked in the current period is correct. Edit if required.
     NOTE: If an employee works for any day in a particular week, they qualify for an insurance week for that period. 
  10. In the Weeks Worked box, enter the same value as you entered in step 7.
  11. Click Save then click Cancel.

Mark a leaver within Employee Details

  1. On the menu bar, click Processing then click Employee Details.
  2. Next to the Surname box, click browse and click the relevant employee.
  3. Click the Tax / PRSI / USC tab.
  4. In the Finish Date box, enter the employee's finishing date.
  5. In the Finish Period box, enter the last period the employee received pay for.
     NOTE: If you're unsure of what finish period to enter, review the ETP tab. The finish period will be the last period the employee was paid. 
  6. Click Save.
  7. Once prompted to resend the Payroll Submission to ROS, select the appropriate option and click Continue.

Process extra pay for a previous period leaver

 Use our Process extra pay for a leaver article to process this.


Employee left in a previous period or an employee is not due pay in their final period - No Pay Due

 TIP: If the employee did not receive payment in the tax year, this process also applies.

  1. On the menu bar, click Processing then click Time and Pay.
  2. Under Entry mode, select Random, then click Continue.
  3. Next to the Employee box, click browse and click the relevant employee.
  4. Click the Data Entry tab.
  5. In the Leaving/Suspend drop-down menu, click Leaving.
  6. In the Date box, enter the employee's finish date.
  7. Select the No Pay Due check box then click Save.
  8. Click Cancel.

The employee appears on the submission to Revenue along with their leave date.


Send a payroll submission

Send payroll submissions to Revenue. The Payroll Submission Request (PSR) you make to Revenue contains details of any starters or leavers from the pay run, and more information.

 

[BCB:258:UKI - Personal content block - Paul:ECB]



Steps to duplicate
Related Solutions