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Mark an employee as a leaver

Created on  | Last modified on 

Summary

Mark an employee as a leaver in Sage 50 Payroll Ireland using Time and Pay or Employee Details.

Description

  • Use Time and Pay when you pay the employee in their final period
  • Use Employee Details when you already paid the final period in an earlier pay run

TIP: If the employee is suspended, reinstate them first, then follow the steps below.

Resolution

Mark a leaver through Time and Pay

  1. Go to Processing, then select Time and Pay.
  2. Under Entry mode, choose Random, then select Continue.
  3. Beside Employee, select Browse, then choose the relevant employee.
  4. On the Data Entry tab, enter the final pay.
  5. In Leaving/Suspend, choose Leaving.
  6. If no payment is due this period, select No Pay Due.
  7. In Leaving Date, enter the employee's finish date; the period date appears by default.
  8. In Pay Date, update the date if required; the Calendar/Company pay date appears by default.
  9. In Insur. Weeks, confirm the number of insurance weeks for the period.
     NOTE: If an employee works for any day in a week, they qualify for one insurance week. 
  10. In the Weeks Worked box, enter the same value as ystep 9.
  11. Select Save, then Cancel.

Mark a leaver in Employee Details - already paid

  1. Go to Processing, then select Employee Details.
  2. Beside Surname, select Browse, then choose the employee.
  3. Open the Tax / PRSI / USC tab.
  4. In Finish Date, enter the finishing date.
  5. In Finish Period, enter the last period you paid the employee.
     NOTE: Check the ETP to confirm the last paid period. 
  6. Select Save.
  7. Choose the appropriate option, then select Continue.

Process extra pay for a previous period leaver

Mark a leaver with no pay due - final period unpaid or prior-year leaver

  1. Go to Processing, then select Time and Pay.
  2. Under Entry mode, choose Random, then select Continue.
  3. Beside Employee, select Browse, then choose the employee.
  4. Open the Data Entry tab.
  5. In Leaving/Suspend, choose Leaving.
  6. In Date, enter the finish date.
  7. Select No Pay Due, then select Save.
  8. Select Cancel.

The PSR includes the employee and leave date.

Send a payroll submission

Send payroll submissions to Revenue to report starters and leavers for the pay run.