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Set a new pay period

Created on  | Last modified on 

Summary

How to set a new pay period in Sage Payroll.

Description

To help you start processing a new pay period, you use the Set Period option. As well as confirming the period number and dates, you can clear the timesheet information and prepare your software for the new pay run.

Once you set the new period, the system automatically archives all data from the previous period. You can access this archived data at any time. For example, you might want to print a historical report, or continue processing the payroll from the archived period.

 NOTE: If you haven't already, Set up the payroll calendar.

Resolution

Set a period

  1. Click Processing then click Set Period.
  2. In the New Period to Process box, change the number to your next pay period.
  3. Click Show/Hide Dates and Configure date display settings to remove any fields you don't need to see.
  4. If required, adjust the following information:

    Ins. WeeksEnter the number of insurable weeks in the new pay period.
    Nominal PeriodEnter the nominal period to which this new pay period belongs.
    Bonus RunIf you want to Process a bonus run period, select this check box.
    New Cost MonthIf you want to start a new cost month, select this check box.
    Pay DateEnter the date you're going to pay your employees for the new pay run. You include this when submitting payroll to Revenue.
    Cheque DateEnter the cheque date for the new payroll run.
    Giro DateEnter the giro date for the new payroll run.
    Bank DateEnter the bank transfer date for the new payroll run.
    CWPS Week From/To

    If applicable, enter the first and last week you want to make Construction Works Pension Scheme (CWPS) deductions for in the period.



    NOTE: Setting the CWPS calendar up correctly ensures the correct weeks calculate. Use the Construction Workers' Pension Scheme (CWPS) year end tasks article to do this.
  5. Check that the information is correct, then click OK.

Incorrect date range

When setting the period date, there may be a warning message that appears about the date you've selected. This warning states that you've selected dates outside the range and need to assign a new date to the period.

We strongly recommend going back and selecting a period date that is within the date range of the period you are about to process.

If you continue processing with the dates selected outside of the range, check the tick box to acknowledge the error message and click Continue.

 NOTE: Under Real Time Reporting (RTR), you must set your Pay Date to the day you pay your employees. Find out Which date to use to process payroll.