Process a bonus run period
Description

After you complete a normal pay period, you have the option of performing a bonus run. Useful if Revenue advises you to record part of a redundancy payment under a different PRSI code.

By using a bonus run, you can process a second payment in the current period. You can also print a second payslip for your employees along with a second bank transfer file too.

Cause
Resolution

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Before you start

Important notes about processing bonus run periods:

  • No pension contributions will be deducted for either the employee or the employer, as this would've been done in the regular payroll period
  • Carry out your normal payroll run before a bonus pay run, so that the appropriate tax credits apply
  • Tax and universal social charge (USC) recalculate over both the normal pay and bonus pay period. Any remaining cut-offs or credits apply to pay processed in a bonus period
  • Gross pay and PRSI from the normal run factor into PRSI calculations for the bonus run

Set a bonus run period

  1. Check the payroll status at the bottom of your Sage Payroll window is End of Period (EOP). If it isn't, Revert back to an archived period to correct the relevant period.
  2. On the menu bar, click Processing then click Set Period

    CAUTION: Don't change the period number. This value remains the same as the normal pay run.


  3. Select the Bonus Run check box.

    NOTE: When you set a bonus run period, the insurance weeks value reduces to zero. This is correct as the normal pay run has already recorded the correct insurance weeks for this period. Don't amend the Ins. Weeks field.

  4. To continue, click OK.

Process your employees' pay details in a bonus run period

  1. On the menu bar, click Processing then click Time and Pay.
  2. Under Entry Mode, select Random then click Continue.
  3. Next to the Employee box, click browse   and click the relevant employee.

    NOTE: Manually select all payments and deductions on the employee's timesheet. To do this, click the next available pay element or deduction line. Then press F2 on your keyboard and double-click the relevant payment or deduction. Repeat this process for each payment and deduction you want to appear.

  4. Enter the employee's pay details as follows:
    For an hourly payment
    • Enter the hours worked in the Hrs/Val column
    • Enter the employee's hourly rate in the Rate column
    For a fixed or variable payment
    • Enter the value in the Hrs/Val column
    For a deduction
    • Enter the amount you want to deduct from the employee this period in the E'e Value column
    • If applicable, enter your company's contribution this period in the E'r Contrib. column
      NOTE: Enter 1 into the Deductions field within the Pay Periods section of Time and Pay if required.
  5. Click Save.
  6. Repeat steps 3 to 5 for each employee you want to process pay details for, then click Cancel.

Close the bonus run period

To close a bonus pay period, simply follow the normal steps on How to process your payroll.

[BCB:149:Move feedback:ECB][BCB:209:Limitless - Sage Payroll (Ireland) - Process Pay Run:ECB]
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