Create Gender Pay Gap reporting files
Description

In 2021, Gender Pay Gap reporting legislation required certain employers to publicly report the gender pay gap between male and female employees.

The number of employees in your organisation determine when you're required to report on the gender pay gap in your organisation:

  • Over 50 employees - 2025 tax year
  • Over 150 employees - 2024 tax year
  • Over 250 employees - 2022 tax year

Employers must publish any Gender Pay Gap differences:

  • Once a year
  • Up to six months after their June snapshot date
  • There'll be no auditing of the results found
  • There's no specific format when publishing the results 

TIP: Go to gov.ie for more information. 

Cause
Resolution

Prepare your Employee Details

  • Ensure you specify the Gender in the Personnel tab
    Gender selection of male, female or prefer not to say.
  • Check the Empl. Type is specified in the Pay/YTD tab. If not, this field is blank on the GPG CSV output
  • If the employee doesn’t report to the Central Statistics Office (CSO), ensure you specify Std. Hrs in the Payments tab

Create the Gender Pay Gap report files

 NOTE: In v27.3 and above, if the employee has a finish date that falls within the snapshot date range, they're excluded from Gender Pay Gap reporting. 

  1. Select Reports then Payroll Reports.
  2. Go to the Payroll tab, in the File Export section, select Gender Pay Gap.
  3. Enter your Snapshot Date.
    TIP: This must be a June 2024 date since it goes back 12 months from then.
  4. Select Next, then choose one or more of the payment categories:

    Ordinary Pay
    Bonus
    Benefit In Kind (BIK)

  5. Select Next, then choose the payments to include.
    NOTE: If you select more than one, repeat this step for all of the payment categories. 
  6. Select Next, then Browse to specify the location you want to save to.
  7. Select Create. The system creates a file for each payment category you select:

    GenderPayGap-OrdinaryPay-[PayrollName]-[FileCreatedDate]-[FileCreatedTime]
    GenderPayGap-Bonus-[PayrollName]-[FileCreatedDate]-[FileCreatedTime]
    GenderPayGap-BenefitInKind-[PayrollName]-[FileCreatedDate]-[FileCreatedTime]

    TIP: Select Open file location to access the files.
  8. Select Finish.

You've now created the Gender Pay Gap report files for the payment categories you use. 


Next steps

For further information about the CSV files, use the your Gender Pay Gap data files explained article.


 

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