Bank transfer files allow you to pay employees electronically, by transferring money from the company bank account into the employees' bank accounts.

Before you start

To set up bank transfers, you need to:

• Set up your payroll for either SEPA e-Banking or PayPath e-Banking. 
• Enter your employees' bank account information in the Personnel tab of Employee Details.

Create a bank transfer file

To create bank transfer files and reports:

1. Click the Bank Transfer icon in the desktop process map.
2. In the Create File section, select one of the following options:
   • Include all employees - select this option to include all employees in the file
   • Select specific employee - by selecting this option, you can select individual employees to include on the bank file
     • Use the Search field to find specific employees by employee code, first name, surname or value of payment due
     • Click a heading to sort employees by that column
     • You can include employees again if you’ve already included them in a bank file created earlier in the current pay period
3. If you'd like to analyse the data before you create the file, select Excel.
4. When you're ready to create the file, select Create File.
   • A Payment Confirmation window appears. Check the details in this window are correct. You can view individual employee payment information about your bank transfer file by clicking Show Details
5. The payment processing details window appears. You can change these details if required, then select OK.
6. Select OK.

View your Bank Transfer report

1. Click the Bank Transfer icon in the desktop process map.
2. Select the Preview option.

Run a second bank transfer in the same period

Select the employees to include

1. Select Bank Transfer on the process map.
2. Select the Select specific employees option.
3. When you're ready, select Create File.
4. Select the checkbox to the left of the employees you want to include.
   
   TIP:

   You can use the Search field to quickly find the employees you're looking for.

5. Select Continue to export the file.

Include all employees

1. Select Bank Transfer on the process map.
2. Select the Include all employees option.
3. When you're ready, select Create File.
4. A message explains how many employees you've already exported. Select the relevant option:
   • Exclude [affected quantity of employees] employee(s) included in a previous bank file created this period. Select this option if you don't wish to include these employees in your bank transfer
   • Include all [total number of employees] employees. Select this option to include all employees in the file, regardless of whether you included them in a bank file before
   • Select specific employees. By selecting this option, you can check the information available for each employee. Just select the employees you want to include in your bank transfer