Bank transfer files exported from Sage Payroll allow you to pay employees electronically by transferring money from the company bank account into the employees' bank accounts.

Before you start

To set up bank transfers, you need to:

• Set up your payroll for either SEPA e-Banking or PayPath e-Banking. 
• Enter your employees' bank account information in the Personnel tab of Employee Details.

Create a bank transfer file

To create bank transfer files and reports:

1. Click the Bank Transfer icon in the desktop process map.
2. In the Create File section, select one of the following options:
   • Include all employees - select this option to include all employees in the file.
   • Select specific employee - by selecting this option, individual employees can be selected to be included on the bank file. 
     • Use the Search field to find specific employees by employee code, first name, surname or value of payment due.
     • Click a heading to sort employees by that column.
     • Employees that have been included in a bank file created earlier in the current pay period can be included again if required.
3. Click Create File.
   A Payment Confirmation window appears. You should check the details in this window are correct.  You can view individual employee payment information about your bank transfer file by clicking Show Details. 
4. The payment processing details window appears. You can change these details if required, then click OK.
5. Click OK.

View your Bank Transfer report

1. Click the Bank Transfer icon in the desktop process map.
2. Select the Preview option.

Your Bank Transfer report appears showing the employee information, as well as information on which bank transfer file the payment was included on.

Run a second bank transfer in the same period

In Sage Payroll v24.3 and above, if you've already generated your bank transfer files for an employee within the period, when you then try to generate another bank transfer you can choose to exclude these employees. To do this select the Select specific employees option on this prompt:

When you click Create File, you can then choose which employees to include in the file.

 TIP: You can use the Search field to quickly find the employees you're looking for. 

Or, if you choose Include all employees, you're presented with a list of options to choose from.

• Exclude employee(s) included in a previous bank file created this period - Select this option if you don't wish to include these employees in your bank transfer.
• Include all employees - Select this option to include all employees in the file, regardless of if they've been selected before.
• Select specific employees - By selecting this option, you can check the information available for each employee.  Just select the employees you want to include in your bank transfer.