| Single Euro Payments Area (SEPA) e-Banking |
Description | You create a file containing your employee's payment details, which you can import directly into your banking software. This means you can make payments directly to your employee's bank accounts from your computer, without the restriction of normal bank opening hours. NOTE: If your bank wants you to submit a Paypath payment file to them, you must set up your payroll for Paypath e-Banking. |
Resolution | Enter your company bank details and configure e-Banking- On the menu bar, go to Company/Payroll then Company Details.
- Select the Bank tab.
- Under Bank Transfer, select Use SEPA Credit Transfer.
- Enter your company's IBAN and BIC.
- Click the Select Bank arrow, then click the relevant banking component.
NOTE: If your bank isn't visible in the drop-down menu, click the info button. Download the relevant plug-in for the required bank and file type. Once you download and install the plug-in, close and re-open Sage Payroll and the bank appears in the drop-down menu. If your bank is Bank of America, Deutsche Bank, HSBC, Barclays Bank, BNP Paribas or Permanent TSB, you must click SEPA Credit Transfer(1). - If your banking provider has assigned an originator identifier number (OIN) to your company, enter this value in the Bank Reference box. If you're unsure, contact your bank directly and ask them to clarify if this is required for your e-Banking submissions. If it's not required, leave this box blank.
- To save the changes you've made, select OK.
- Repeat the steps above in each of your payrolls.
Set up your employees for electronic payments- On the menu bar, go to Processing then Employee Details.
- Next to the Surname box, select browse and choose the relevant employee.
- Select the Pay / YTD tab.
- Under Pay/Misc select the Pay Method arrow, then choose Bank Transfer.
- Select the Personnel tab.
- Under Bank Details, enter the employee’s account name, IBAN and BIC.
NOTE: If you're unsure about what IBAN and BIC to enter, you must contact the employee to obtain this information. They can find their IBAN and BIC details on a bank statement. - Select Save.
- Repeat steps 2 to 7 for all employees you want to pay by bank transfer, then select Cancel.
- Repeat the steps above in each of your payrolls.
Run the SEPA Readiness reportTo help identify any issues that you must address before you're ready for SEPA banking, you should review the SEPA Readiness report. - On the menu bar, go to Reports then select Payroll Reports.
- Under Report, select SEPA Readiness, then choose one of the following options:
- Preview - Use this option to view the report in notepad
- Print - Use this option to print a copy of the report
- PDF - Use this option to save a PDF copy of the report
- To close the Payroll Reports window, select Cancel.
- Repeat the steps above in each of your payrolls.
Create a bank transfer file- On the menu bar, go to Reports then select Payroll Reports.
- Select the Payments tab.
- Under Report, select Bank Transfer Report, then choose one of the following options:
- Preview - Use this option to view the report in notepad
- Print - Use this option to print a copy of the report
- PDF - Use this option to save a PDF copy of the report
- Check the values on the Bank Transfer Report are correct.
- Under Bank Transfer, select one of the following options:
- Include all employees - select this option to include all employees in the file
- Select specific employee - by selecting this option, individual employees can be selected to be included on the bank file
- Use the Search field to find specific employees by employee code, first name, surname or value of payment due.
- Select a heading to sort employees by that column.
- You can include the employees again in the bank file created earlier in the current pay period if required.
- Select Create File, then OK.
- Ensure the requested execution date is correct. If you're unsure of what date to use, you should contact your bank.
- Click Browse, browse to where you want to save the bank transfer file, then click Save.
- Select OK then OK again.
- To close the Payroll Reports window, select Cancel.
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