- On the menu bar, click Processing then click Employee Details.
- Next to the Surname box, click browse and click the relevant employee.
- Click the Tax/PRSI/USC tab.
- In the PRSI Code list, check the code is correct and edit if necessary. Use the article To check or change an employee's PRSI Code.
- in the Insurance Weeks box, check the weeks worked to date is correct. Edit if necessary, via the ETP Tab. TIP: You need to tick the I need to override these values check box first.
- Click the ETP tab.
- For each of the incorrect periods, complete the following information:
You must enter or check the options stated below. The rest of the options ar not mandatory.
PRSI E'e | Enter the correct amount of PRSI that the employee should have paid in this pay period. Make a note of the difference. For example, if the existing PRSI E'e value is 40 and the correct value is 30. Enter 30, and make a note of the fact that you're reducing the employee's PRSI value by 10. |
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PRSI Code E'e | Check the PRSI code is correct. Edit if necessary. |
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PRSI E'r | Enter the correct amount of PRSI that your company should have paid on behalf of the employee for this pay period. Make a note of the difference. For example, if the existing PRSI E'r value is 40 and the correct value is 30. Enter 30, and make a note of the fact that you're reducing the employer's PRSI value by 10. |
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PRSI Code E'r | Check the PRSI code is correct. Edit if necessary. |
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PRSI Base | Check the PRSI base code is correct. Edit if necessary. |
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Ins Wks | Check the insurance weeks worked in this period are correct. Edit if necessary. If an employee works for any day (Monday to Sunday) in a particular week, they’re entitled to an insurance week for that week. |
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7. Repeat the previous step for each period you want to amend values for.
8. Click the Pay/YTD tab.
9. Under PRSI, enter the following information:
Employee Tax Yr | Ignore this option. |
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Employer Tax Yr | Ignore this option. |
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Employer Financial Yr | Enter the total amount PRSI paid by your company on behalf of the employee in the current financial year. |
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10. When you've made all necessary changes, click Save.
11. A new window appears: Override ETP. Resend the submission for the removed periods. This window allows two options:
Resend the Payroll Submission to ROS at a later stage - If you need to make other changes, select this option.
Resend the Payroll Submission to ROS now - If all changes have been made for the relevant period, select this option.
12. You can now Resend a payroll submission for each amended pay period.
If PRSI is overcharged - To refund any overpayments back to the employee
To set up a refund payment
- On the menu bar, click Company/Payroll then click Payments.
- Click New, then set up the PRSI refund payment as follows:
- Click Save then click Close.
To process the refund payment on the employee's timesheet
- On the menu bar, click Processing then click Time and Pay.
- Under Entry mode, select Random then click Continue.
- Next to the Employee box, click browse and click the relevant employee.
- Locate the refund payment, then enter the amount you want to refund in the Hrs/Val column.
- Enter the rest of the employee's pay details as normal.
- Click Save then click Cancel.
You don't need to refund any employer PRSI. The next time you run this payroll, all overpayments are automatically corrected.
If PRSI is undercharged - To claim any underpayments back off the employee
To set up a reclaim deduction
- On the menu bar, click Company/Payroll then Deductions.
- Click New, then set up the PRSI reclaim deduction as follows:
Title | Enter a name for the deduction, for example, Reclaim. |
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Deduction Type | Click Nett (After Tax, PRSI & USC). |
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Sub-type | Click Standard. |
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Balance Type | Click Accumulate a balance. |
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- Click Save then Close.
To process the reclaim deduction on the employee's timesheet
- On the menu bar, click Processing then Time and Pay.
- Under Entry mode, select Random then click Continue.
- Next to the Employee box, click browse and click the relevant employee.
- Locate the reclaim deduction, then enter the amount in the E'e Value column.
- Enter the rest of the employee's pay details as normal.
- Click Save then Cancel.
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