Employee Details: Personnel tab

A unique employee code, for example, 0004. You can search for employees using this field.

 TIP: 

Surname

The employee's surname.

First Name

The employee's first name.

PPS Number

 The employee's Personal Public Service (PPS) number as shown on their tax certificate.

If not available, enter the employee's first name, surname, home address, and date of birth.

Employment ID

The unique identifier from the employer registration number and the employee’s PPS number. Only change the employment ID value for an employee if they:

• Leave and rejoin in the same tax year
• Have multiple employments within the same company

Department

The department code for cost analysis.

Click the dropdown list button to locate a department code already set up.

You can also create a new department by entering a code that doesn't already exist on the system.

Cost Centre

The cost centre code for cost analysis.

Click the dropdown list button to locate a cost centre already set up. You can also create a new cost centre by entering a code that doesn't already exist on the system.

Address

The employee's home address.

Eircode

If the employee's postal address includes an eircode, specify it here.

For more information, visit Eircode

Post Code

If the employee's postal address includes a post code, specify it here.

County

If the employee lives in Ireland, select the relevant county they reside in.

Country

The country the employee lives in.

Email

This field enables you to specify the employee's e-mail address.

To send the employee's electronic payslip, you need to enable Emailed payslips capability.

Telephone

The employee's land-line phone number.

Mobile

The employee's mobile phone number.

Gender

Select Male, Female or Prefer Not To Say, as appropriate.

Director

If the employee is a director of the company, select the Director checkbox then specify the relevant Type.

The Director Type indicates whether or not the employee is a proprietary director. A proprietary director is a beneficial owner or director who controls directly or indirectly more than15% of the company’s share capital.

Account Name

The employee's bank account name.

By default, this field contains the employee's first name and surname.

IBAN

The IBAN (International Bank Account Number) identifies an individual bank account, financial institution and country of origin. It's not a new bank account number, but it forms from existing account numbers and sort codes, with additional information.

From February 1, 2014, you must use the BIC to identify accounts when making Euro payments as part of the SEPA initiative.

Click Edit if you need to enter the IBAN or BIC manually.

BIC

The BIC (Bank Identifier) Code is a standard identifier for banks internationally. A BIC consists of either eight or 11 digits.

From February 1, 2014, you must use the BIC to identify accounts when making Euro payments as part of the SEPA initiative.

Click Edit if you need to enter the IBAN or BIC manually.

Sort Code

The employee's bank sort code. This is a requirement if you pay the employee by Paypath bank transfer.

Account Code

The employee's bank account number. This is a requirement if you pay the employee by Paypath bank transfer.

Cr Union A/c

The employee's credit union account number, if relevant.

This field is only available when you select the Enable Credit Union Transfer checkbox in the Bank tab of the Company/Payroll Details window

Salary Rev. Date

A salary review date, used for reference purposes only.

Start Date

The employee's first day in this employment.

Max Nett Pay

If the employee earns more than this amount in a pay period, the Control Summary Report prints a warning. This value supersedes the value entered on the Company/Payroll Details screen.

Min Nett Pay

If the employee earns less than this amount in a pay period, the Control Summary Report prints a warning.

This value supersedes the corresponding value in the Company/Payroll Details screen.

Photo

You can display a BMP image of the employee in this box by naming the file according to this syntax: 'employee_number.bmp', and then saving it to the payroll's data folder. For example, you’ll call a photo of employee 001, a file name 001.BMP.

If the image is the correct name and stored, it automatically displays when retrieving the employee record. There's no facility to browse to the image file, or to select it.