Send payslips by email

Summary

How to send your employees their payslips via email in Sage Payroll.

Description

You can send your employees' payslips by email, saving you time and money.

Keeping your employees' information secure is important, we recommend following a few steps during the setup. 

Resolution

Before you start


Set up employees to receive email payslips

  1. Click Processing, then click Employee Details.
  2. Next to the Surname box, click browse  and select the relevant employee.
  3. Under Contact Details, enter the employee’s email address.
    The image shows employee contact details.
  4. Click the Pay / YTD tab.
  5. Under Pay/Misc, select the Email Payslips check box.
     TIP: To enable this feature, use our Activate the Use Email Feature guide.
  6. In the PIN box, edit the code if required.
    NOTE: Before an employee can open their email payslip, they must enter their PIN code. For security purposes, this code is different for each employee.

    The image shows the pin box for emailing payslips.

  7. To email the pin code to this employee, click Email PIN.
  8. Click Save.
  9. Repeat steps 2 to 8 for each employee, then click Cancel.

Send payslips by email

  1. On the menu bar, click Reports then click Payroll Reports.
  2. Click the Employee tab.
  3. Under List, click Email Payslip.
    NOTE:


    If you leave From and To blank, payslips automatically send to all employees.
    The image shows the From and To boxes for emailing payslips to certain employees.
  4. Click eMail.
    This image shows the eMail button.
  5. To change the language the payslips generate in, click either In English or As Gaeilge

    If necessary, you can edit the default message that appears in the Accompanying email window. We recommend you edit the message in Notepad.

  6. Click Generate Payslips.
  7. If a Microsoft Outlook message appears, click Allow. If you send multiple payslips, you need to click Allow for each one. 
    TIP: To stop this message from appearing in future, contact Microsoft Outlook support.
  8. To confirm, click OK, then click Cancel.

Solution Properties

Solution ID
200427112312924
Last Modified Date
Wed Jul 10 12:44:18 UTC 2024
Attributes
Product Details
Modules: Report Writer
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