Each field on an audit trail transaction is classed as either critical or non-critical. When you edit a transaction, depending on the type of field you edit, one of two things happens: - Critical fields - The software creates a new deleted transaction, with the original details. The original transaction updates with the new details.
- Non-critical fields - The existing transaction updates with the changes you make.
You can check the postings made in the Transactions module.
What are critical and non-critical fields?| Critical fields | Account, Bank, Date, N/C (Nominal Code), Net, T/C (tax code), Tax and Exchange rate. |
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| Non-critical fields | Details, Department, Reference, Ex. Ref., Bank Reconciled flag and Bank Rec. Date. |
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If the transaction includes VATFor critical field changes, there's a slight difference depending on whether your transaction is VAT reconciled. If the transaction isn't VAT reconciled: - The software posts a new deleted transaction, with the original details.
- The original transaction updates with the corrected details.
If the transaction is VAT reconciled: - The software post a new transaction to reverse the effect of the original.
- The software post a second new transaction, with the new details.
 TIP: A VAT reconciled transaction has a date in the VAT Rec. Date field.
Further information- When you Unallocate a transaction, the type of it may change. For example, a Sales Receipt (SR) changes to a Sales Payment on Account (SA).
- You can only edit the Reference, Description, Bank reconciles and Exchange rate fields of foreign transactions. You need to delete and re-enter the transaction to edit any other fields.
- If you edit a transaction that was created after you updated an Invoice, Credit Note or Order, you might need to adjust your stock levels:
[BCB:113:Limitless - 50cloud Accounts - Corrections:ECB][BCB:19:UK - Sales message :ECB]
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