Solution Properties
Solution ID:
200427112344826
Last Modified Date:
Tue Mar 24 10:36:02 UTC 2026
Taxonomy Path:
Case category//How do I...//processing
Author:
[email protected]
Add negative value items to invoices or quotations
Description

You can do this by using the special product codes S1, S2 and S3. You can also add negative lines to service invoices.

NOTE:

You can add negative value items to quotes that convert to invoices only.

TIP:

The standard invoice layouts available with Sage 50 Accounts automatically show the negative item lines. If you use a customised invoice layout, you can edit it to show negative item lines.

Cause
Resolution
  1. Create an invoice as normal.
  2. Click the next available item line then for a service invoice, enter some details and press F3. For a product invoice, click the arrow and double click a special product.
  3. Click the Make negative checkbox.
  4. For the Unit Price, enter the amount as a positive value.
  5. Complete the item line details, then click OK.
  6. Enter any other items as required.
  7. Click Save, then click Close.

NOTE:

The negative items must not exceed the total value of the positive items on the invoice. Under the VAT Cash Accounting scheme, the total value of negative items per tax code must not exceed the tax code's total value.

 

[BCB:366:UKI - training sales:ECB]

 

Steps to duplicate
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