When an employee leaves your company, you must mark them as a leaver in Payroll.
To mark an employee as a leaver in Payroll, enter their last working day in their employee record. You then complete their final pay run. You no longer submit a P45 to Revenue.
If you pay your employees in arrears, you must enter the leave date after you process their payment. This ensures the pay run includes them.
A weekly paid employee leaves on 21 November, but you need to pay them on 28 November. You complete the pay run as normal on 28 November, then enter the leave date.
- From the Employees tab, select the employee.
- In the Employment Details section, enter the Finish Date.
- Select Save.
If your employee dies, Revenue needs to know for their records. You must let the ROS technical help desk know.
If you’ve marked an employee as a leaver in error, you can reactivate their existing employee record. Once reinstated, you can begin to pay them again.
TIP: You can't do this if the employee has a status of Ceased employment. This means Revenue is already notified of the employee leaving. You must contact the ROS helpdesk immediately and explain the situation.
If you need to include this employee on another pay run, you must contact us to reinstate the employee’s record.
To reactivate the employee’s record, complete the following steps:
- Select the Employees tab. Select the Include Employees who have left check box.
- Select the employee you want to reactivate.
- In the Employment Details section, remove the Finish date.
- Select Save.