Summary
Description
Once you've completed a pay run in Sage Payroll, you may need to make changes.
For example, you may have forgotten to pay overtime to an employee. You may have paid an employee using the wrong PRSI or tax code.
This article explains how to make these corrections and the impact on your future pay runs.
Resolution
You must contact Revenue to agree whether you should make the correction. This can be in the next available pay run. You can also edit a completed pay run.
Before you edit a completed pay run, print out the detailed report for the relevant pay run.
To edit a completed pay run
If you want to watch a video that explains how to make corrections, you can do so below:
- Select the Pay Runs tab, then the relevant completed pay run.
- Select Edit Pay Run.
- Select the checkbox to confirm you understand the impact of editing a pay run, then Confirm.
- From the edit pay window, you can make any required changes.
- To save your changes, select Save corrections.
Select whether you want to show the difference in net pay in the next pay run:
The choice you make depends on which of the following scenarios apply:
You paid your employee the adjusted amount in the corrected pay period
There may be times when you do not want the correction payment or deduction to show in the next pay period.
For example, your employee, Alex, received their usual pay in month 1.
After you complete the pay run, you discover a missing overtime payment for Alex that you need to add.
You edit the month 1 pay run to include the overtime and provide Alex with a new payslip.
Alex receives the correct pay (including the overtime).
In this example, Alex received the right pay in month 1, so you don't want to adjust their pay again in month 2.
Select Do now show difference in the next pay run.
Select Confirm. No correction line will appear in the next active pay run.
Confirmation your changes have saved appear on the Payroll Summary window.
NOTE: If you need to reverse your changes, edit the pay run again. Select the same option to show or not show the difference as your original correction.
You paid your employee the adjusted amount in a following pay period
There may be times when you do want the correction to apply in the next pay run.
For example, your employee, Jordan, received their usual pay in month 1.
After you complete the pay run, you discover a missing overtime payment for Jordan that you need to add.
You edit the month 1 pay run to include Jordan's overtime.
You have already paid Jordan the original amount, so you agree to include the overtime payment in month 2.
In this example, the employee received the wrong pay in month 1. You want to add the corrected amount to the employee's next pay period.
Select Show difference in the next pay run.
Select Confirm. A correction line will appear in the next active pay run.
Confirmation your changes have saved appear on the Payroll Summary window.
NOTE: If you need to reverse your changes, edit the pay run again. Select the same option to show or not show the difference as your original correction.
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