Other payments and expenses

The payment could be for general expenses or a cash purchase where you did no receive an invoice.

• Use this for money you've paid out that's not being used to pay a purchase invoice
• You can't use an Other payment to pay a purchase invoice at a later date
• Only use this for a supplier when the supplier is not going to send you an invoice, for example you paid cash to a supplier

Enter an other payment

1. From Banking, select the correct bank account.
2. Select New Entry, then Purchase/Payment.
3. Select the Other Payment tab. Enter the bank account, payment method, date and amount of the payment.
4. Enter a supplier and a reference if needed.
5. Enter the remaining details:

   • Change to a different ledger account if required. This is used to categorise what the money is for

   • Choose the correct VAT Rate for each item. The VAT calculates from the VAT rate you select

   • The Total defaults to the value you entered in Amount Received. If required, you can change this

6. If you have bought several items, enter these on separate lines:

   • The total for all lines must match the amount in Amount Received before you can save

   • If you only know the gross value of a single item, tab to the Total and enter the gross amount. Tab again or press Enter. We update the Net and VAT amounts for you

   • If you enter more than one line, it shows on the bank account as a single payment. It shows as individual amounts on the ledger accounts

5. Select Save, or to add another payment, select Add Another from the Save drop-down list and repeat the process if required.

If you need to make this payment as a recurring payment, just open the payment once saved and choose the option Make recurring. Read about recurring bank entries.

• Other receipts
• Recurring bank entries