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Correct transactions

Created on  | Last modified on 

Summary

How to use the correct transactions function in Sage Accounting.

Description

Use the Correct Transactions option to change the ledger account or analysis type on transactions that are:

  • Paid
  • Allocated
  • Included on a VAT return
  • Included on a bank reconciliation

You can't use this to change to or from any CIS ledger accounts. This is because we use the CIS ledger accounts to make CIS deductions.

Resolution

What you need to know

Use this for:

  • Paid invoices and credit notes
  • Credit notes and invoices allocated to each other
  • VAT reconciled invoices and credit notes
  • VAT reconciled payments and receipts
  • Bank reconciled payments and receipts

 NOTE: It's not possible to change the description, or other text items using this process. Once reconciled, you can't edit invoice and credit note text or line item descriptions.  

 


Find transactions to change

  1. From Adjustments, select Correct Transactions.
  2. Select Make Correction.
  3. Use the search criteria to find the relevant transactions. 

    For example:

     

    You've created several purchase invoices for different suppliers. You want to change the ledger account from 5000 to 5010. Use the Ledger Account and Transaction Type to narrow your search.
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  4. Select Search.
  5. Select the transactions you want to correct and select Next.
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Change the ledger account or analysis type

  1. Choose the new ledger account or analysis type from the Change to… drop-down list.
  2. If required, enter the reason for changing the item.
  3. Select Review, and then Update.

Transaction was not updated

If we can't complete the change you requested, this message shows:

xxx items not updated. The reason this item / these items could not update is in the status column below.

Check why the change couldn't occur. Hover over the warning triangle in the status column. You may need to scroll to the right.

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Check previous corrections

You can see corrections on the Summary page. If you corrected multiple transactions, select the correction to see the details.

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