Employee Details - the Pay/YTD tab

The pay type indicates whether the employee is paid on an Hourly or Salaried basis. Use the drop-down list to select an option.

Empl. Type (Employment Type)

The employee's current employment status. Use the drop-down list button to select one of these options: Casual, Permanent or Temporary.

Pay Method

The method by which you want to pay the employee. Use the drop-down list button to select from Cash, Cheque, Bank Transfer or Split.

Paid to Period

The last period in which the employee was paid. This field is auto-updated when the payroll is processed, and should only be amended on the advice of your Support Centre.

Nett to Gross

An employer uses a net-to-gross payment to pay an employee a specific amount of nett pay. You enter the nett amount in the employee record or in the employee's time and pay, and the system automatically calculates the associated PAYE, PRSI and other amounts, and thus determines the corresponding gross amount of pay.

Your software supports two kinds of net-to-gross pay:

§  Total – The employee is paid a specific amount of nett pay the pay period. They are not paid any other payments in the pay period.

§  Extra – The employee is paid an extra net amount in the pay period, in addition to the other payments they are paid.

In each case, the gross pay calculates automatically. For more information, see Net-to-gross payments.

Rounding

The carried-forward rounding value, which is updated after running the End of Period procedure. This only applies to cash paid employees.

Illness Benefit

The total amount of illness benefit accumulated for the employee for the current tax year.

This is automatically updated when the payroll is processed. This field is cleared automatically when the Clear YTD Totals option is run.

Email Payslips and P60s

If you want to set the employee up for e-mailed payslips and P60s, select this check box.

The code in the Payslip PIN field is the password the employee needs to be able to open the payslips and P60s they receive by e-mail.

Click the Email PIN button to e-mail the PIN to the employee.

For more information, see Setting Up e-mail capability.

Pay/Tax:

Gross Pay/Tax Paid

The gross pay paid to the employee, and the tax deducted from the employee in the current tax year in previous employment.

Values entered here update the year-to-date totals automatically.

Pay/Tax:

This Employment, Gross Pay/Tax Paid

The gross pay paid to the employee, and the tax deducted from the employee in the current tax year in this current employment.

Values entered here update the year-to-date totals automatically.

Pay/Tax:

YTD Totals

The sum of the two values above: (Prev., Gross Pay/Tax Paid) + (This Employment, Gross Pay/Tax Paid)

Universal Social Charge:

Pay for USC/USC

The Pay for USC paid to the employee, and the USC deducted from the employee in the current tax year in previous employment.

Values entered here update the year-to-date totals automatically.

Universal Social Charge:

This Employment, Pay for USC/USC

The Pay for USC paid to the employee, and the USC deducted from the employee in the current tax year in this current employment.

Values entered here update the year-to-date totals automatically.

The Details button displays a breakdown of the USC calculations.

Universal Social Charge:

YTD Totals, Pay for USC/USC

The sum of the two values above:

(Pay for USC/USC) + (This Employment, Pay for USC/USC)

Non-Tax Deds:

Financial Yr., Employee/Employer

The total pension contributions paid by employee and employer in the current financial year.

Non-Tax Deds:

Tax Yr., Employee/Employer

The total pension contributions paid by employee and employer in the current tax year.

Non-Tax Deds:

From Start, Employee/Employer

The total pension contributions paid by employee and employer since the employee commenced pensionable employment.

BIK Tax Year to Date:

Total

Cumulative of all taxable BIK recorded this Tax Year

Employee Medical Insurance

Amount of medical insurance included as notional pay for this employee this Tax Year

Additional Med Ins Contribution

Additional medical insurance BIK amount contributed by the employee

Total Medical Insurance

Sum of the two fields above: (Employee Medical Insurance) + (Additional Med Ins Contribution)

Medical Insurance Eligible for Tax Relief

The amount of medical insurance eligible for tax relief paid by the employer, included as notional pay for the employee during the tax year.

This box doesn't automatically complete, as the amount isn't generated by Sage Payroll.

You should obtain the value from the relevant insurance provider and enter it manually.

PRSI:

Employee Tax Yr

The total PRSI contributions paid by the employee in the current tax year for this employment only.

PRSI:

Employer Tax Yr

The total PRSI contributions paid by the employer in the current tax year for this employment only.

PRSI:

Employer Financial Yr

The total PRSI contributions paid by the employer in the current financial year for this employment only.