ERROR: 'Pay period is invalid for selected pay frequency'

Why this error appears in Sage 50 Payroll Ireland and how to fix it.

The following error can appear when you send a payroll submission:

'Employee Name - Employee PPS
Pay period - 0
Pay period is invalid for selected pay frequency.'

Revenue returns this error when one of the following applies:

• You resend a payroll submission for a pay period before 2023
• You pay an employee for the first time in a bonus period
• You mark an employee as a leaver without processing any pay

Submission for a period before 2023

Revenue rejects resubmissions for periods before 2023. There’s no workaround in Sage 50 Payroll Ireland. To correct Revenue records, sign in to ROS and update the submission details manually.

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Pay an employee for the first time in a bonus period

This error can also appear when you make an employee a leaver with no pay due at the start of a new tax year. Follow these steps to correct the employee’s record:

1. Go to Processing, then Employee Details.
2. Next to Surname, select Browse, then choose the employee.
3. Select the ETP tab.
4. Select the I need to override these values checkbox.
5. In Paid to Period, enter 1.
6. Select Save.
7. When the Override ETP window appears, choose one of:
   • Resend the Payroll Submission to ROS later: if you still need to make other employee changes for this period
   • Resend the Payroll Submission to ROS now: if all changes are complete
8. Resend the payroll submission for each amended pay period.

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Mark an employee as a leaver with no pay at the start of a tax year

 Before transferring the payroll:

• Mark the employee as a leaver in the previous tax year
• Transfer the payroll into the new tax year

The employee doesn't carry forward into the new tax year, and the error doesn't occur. Don't attempt to fix this issue by amending the ETP after the transfer.