If you need to move your payroll data files to a new server, you must:
- Check what mapped network drive you use to connect to your payroll data files on the server.
- Move the Sage Payroll data directory to the new server using an external device, such as a USB key.
- Connect Sage Payroll on each client computer back to the data on the server.
NOTE: This article details the steps involved in moving your Sage Payroll data to a new server. If you want to install the Sage Payroll software on a new client computer, please refer to the installation guide.
Check your mapped network drive
Before you move your Sage Payroll data to a new server, you should check which network drive you're currently using on the client computer to connect to your Sage Payroll data files on the server. To do this:
- Log on to a client computer that you use Sage Payroll on.
- Open Sage Payroll and log into a payroll as normal.
- On the menu bar, click Help then click System Information.
- Under Data Directory, make a note of the mapped drive letter or path:
- To close Sage Payroll; on the menu bar, click Login then click Exit.
- To find the full UNC path of the mapped drive, hold down the Windows key and press R.
- In the Open box, type cmd then press Enter on your keyboard.
- In the command prompt window, type net use then press Enter on your keyboard.
- In the Local column, find the drive letter you noted in step 4. Then make a note of the full UNC path specified in the Remote column:
- To close the command prompt window, type exit then press Enter on your keyboard.
Move Sage Payroll data files to new server
- On a client computer that you use Sage Payroll on, log on as a Windows administrator.
- Browse to the location that you noted in step 9 of the previous section.
- Right-click the folder Sage Payroll, then click Copy.
- Browse to and open the network path of the new server, then right-click your mouse and click Paste.
- Right-click the folder Micropay Professional, then click Properties.
- Click the Sharing tab, then so other network users have full access to it.
- Make a note of the Network Path:
- Click Apply, then click OK.
Setting up the server
- Log onto your server computer as an administrator and close all Sage software.
- Locate and double-click the downloaded Sage Payroll installation file, then click Run.
- NOTE: If additional security prompts relating to your appear, you must accept these before you can continue with the installation.
- To accept the terms of the licence agreement, select the check box, then click Next.
- Select Server, then click Next.
- Check the data folder location is correct. If not, amend as required.
- TIP: Make a note of this path as you'll need it later in the installation process.
- To proceed with the installation, click Next then click Install.
- When prompted that the installation has completed successfully, click Finish.
- Browse to the data folder location you noted in step 5.
- Right-click the folder, Sage Payroll then left-click Properties.
- Click the Sharing tab.
- Share the Sage Payroll folder so other network users have full access and control to it.
- Once the sharing settings have been applied, click OK.
Connect your client computers to the data
On each client computer that you use Sage Payroll on, complete the following steps:
- Log on to the computer as a Windows administrator.
- Map a network drive to the path you noted in step 7 of the previous section.
- Make a note of the newly mapped drive letter.
- Depending on whether you're using a 32 or 64 bit machine, browse to one of the following locations:
- C:\Program Files(x86)\Sage Payroll.
- C:\Program Files\Sage Payroll.
- You can also right-click the Sage Payroll icon on your Desktop, and click Open File Location.