Delete old bank and nominal records
Description

It's useful to remove records that you no longer use. This reduces the number of old records you have to look through, and helps you find things quickly.

Cause
Resolution

Delete bank accounts from within the nominal ledger. Delete nominal records if they have no balance, no transactions, and are not control accounts or the default cash sales bank account.

  • If the account has a balance, you must post transactions to make the account balance zero
  • If the account has associated transactions, you can remove these by backing up and running the clear audit trail option. This permanently removes all fully paid, allocated and reconciled transactions up to a specific date
  • You can't delete control accounts. Before you delete a record, check it's not a control account in Settings, then Control Accounts
  • You can't delete a bank account if it's defined as the default cash sales bank account for invoices and orders
    To check this, click Settings then click Invoice and Order Defaults and click Cash Sales then click Default Cash Sales Bank Account


To delete a record

  1. Open the relevant module and select the records you want to delete.
  2. Click Delete then, to confirm deletion, click Yes.

After deleting records, we recommend that you take a backup and compress your data.

[BCB:19:UK - Sales message :ECB]

 

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