When you delete records in your software, this doesn't reduce the size of the data files. To do this, after deleting records we recommend you compress the relevant area. You may also need to compress your data as part of fixing any errors in the data.

Compress your data

1. Before you compress your data, take a backup of your data.
2. On the menu bar, click File then click Maintenance then click Compress Data.
3. Clear the Compress All Data Files check box.
4. Clear the check boxes against the data files you don't want to compress. For example, to compress the customer records only, clear all the check boxes except Sales Ledger.
5. Click Compress then click OK, then click Close then click Close.

That's it. You've compressed your data.