When an employee leaves your company, you must mark them as a leaver in Payroll.
To mark an employee as a leaver in Payroll, enter their last working day in their employee record. You then complete their final pay run. You no longer submit a P45 to Revenue.
If you pay your employees in arrears, you must enter the leave date after you process their payment. This ensures the pay run includes them.
For example:
A weekly paid employee leaves on 21 November, but you need to pay them on 28 November. You complete the pay run as normal on 28 November, then enter the leave date.
Usually you make your employee a leaver before running their final pay run. If you pay in arrears you need to enter the leave date after you process their payment.
From the Employees tab, select the employee.
In the Employment Details section, enter the Finish Date.
Select Save.
You’ve now marked the employee as a leaver. You can now process the employee’s final pay and generate the submission to Revenue.
If an employee dies, notify the ROS technical help desk so Revenue can update its records.
When you add a finish date, the employee's status changes to Left employment. You can't remove the finish date or reactivate the employee record yourself.
If the finish date was entered in error, contact Customer Support for assistance. Once reinstated, you can include the employee in future pay runs.
CAUTION:
If an employee doesn't appear in your active employee list, Revenue may have already been notified that they left your employment. Contact the ROS Helpdesk to confirm the employee's employment status before contacting Customer Support.
To check the employee's finish date:
Select the Employees tab.
Select Filter.
Select the Include employees who have left checkbox, then Apply.