Edit a supplier payment (PP) transaction

Firstly, which VAT scheme are you using?

To check your VAT scheme:

Click Settings then click Company Preferences and click the VAT tab.
Check which VAT scheme appears under VAT Scheme box, then click OK.

Click what you're using below to get your steps to edit a PP transaction.

Standard VATwiz_VAT_STD;wiz_VAT;null VAT Cash Accountingwiz_VAT_VCA;wiz_VAT;null Flat Rate - Invoice Basedwiz_VAT_STD;wiz_VAT;null Flat Rate - Cash Basedwiz_VAT_VCA;wiz_VAT;null

What do you want to edit?

Is the field you want to edit a critical or non-critical field?

Critical fields	Non-critical fields
Account Bank Date Nominal code Net amount Tax code Tax amount Exchange rate	Details Department Reference Ex. Ref. Bank Reconciled flag Bank Rec. Date.

NOTE: Foreign currency transactions - The only critical field you can edit is the exchange rate. To amend any other critical field, delete then re-enter the transaction.

Critical fieldwiz_VAT_VCA_CRIT;wiz_VAT_VCA;null Non-critical fieldwiz_VAT_VCA_NONCRIT;wiz_VAT_VCA;null Backwiz_VAT;wiz_VAT_VCA;null

Has the supplier payment been VAT reconciled?

To check, click Transactions then identify the required transaction and check the VAT column.

R = Reconciled
N = Not reconciled
- = Does not require reconciliation

Yes No Backwiz_VAT_VCA;wiz_VAT_VCA_CRIT;null Restartwiz_VAT;wiz_VAT_VCA_CRIT;null

Reverse the supplier payment

You must reverse the supplier payment with a supplier refund, then post a new corrected supplier payment as required.

Reverse the supplier payment with a supplier refund

Click Suppliers then click Refund and complete the Supplier Refund window as follows:

Bank A/C Ref	Choose the required bank.
Payee	Choose the required supplier.
Tax Code	VAT Cash Accounting only - Enter the same tax code as the original supplier payment.
Date	Enter the date of the refund.
Exchange Rate	Foreign trader only - Enter the same Exchange Rate as the original supplier payment.
Amount	Enter the amount you are refunding.

Click Save then click Close.

Points to consider

Allocate the refund - Once you post the supplier refund this can be treated as an outstanding invoice. You can either post a supplier payment against it or allocate it to a supplier credit.
Bank reconciliation - Once you post the supplier refund, if required, you may also need to bank reconcile it. The net effect of the refund and original transaction in the bank reconciliation is 0.
VAT reconciliation - As the supplier payment has been VAT reconciled, when you reverse it the new supplier refund (PR) appears on the next VAT Return as a transaction from a previous period. You must include this transaction in the VAT Return.

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Edit a supplier payment

Click Transactions then click the required transaction and click Edit.

To amend some fields, in Item Line Details you must click Edit.
Make the required changes, click Save then click Yes.

Back Restartwiz_VAT;wiz_VAT_VCA_CRIT_RECN;null

Edit a supplier payment

Click Transactions then click the required transaction and click Edit.

To amend some fields, in Item Line Details you must click Edit.
Make the required changes, click Save then click Yes.

Backwiz_VAT_VCA;wiz_VAT_VCA_NONCRIT;null Restartwiz_VAT;wiz_VAT_VCA_NONCRIT;null

Edit a supplier payment

NOTE: Foreign currency transactions - You can only edit non-critical fields and the exchange rate on foreign transactions. To amend other critical fields, delete then re-enter the transaction.

Click Transactions then click the required transaction and click Edit.

To amend some fields, in Item Line Details you must click Edit.
Make the required changes, click Save then click Yes.

Backwiz_VAT;wiz_VAT_STD;null