| | Edit a sales invoice (SI) transaction |
| Description |  NOTE: If you want to delete an SI transaction, use this guide instead.
Some typical things you might want to edit on an SI could include: - Customer account
- Reference
- Description
- Invoice date
- Net and tax amount
- Tax code
- Due date
The steps to edit an SI depend on what VAT scheme you are using and the transaction status. Let's go through the steps to edit your SI. |
| Resolution | [BCB:18:Wizard code:ECB]
Select your VAT scheme to see the correct stepsTo check your VAT scheme:
- Click Settings then click Company Preferences and click the VAT tab.
- Check which VAT scheme appears under VAT Scheme box, then click OK.
Which VAT scheme are you using?
Standard VATnull;null;wiz_VATstd,wiz_VAT VAT Cash Accountingnull;null;wiz_VATvca,wiz_VAT Flat Rate - Invoice basednull;null;wiz_VATstd,wiz_VAT Flat Rate - Cash basednull;null;wiz_VATvca,wiz_VAT What do you want to edit?Is the field you want to edit a critical or non-critical field? | Critical fields | Non-critical fields |
|---|
Account
Bank
Date
Nominal code
Net amount
Tax code
Tax amount
Exchange rate | Details
Department
Reference
Ex. Ref.
Bank Reconciled flag
Bank Rec. Date. |
NOTE: Foreign currency transactions - The only critical field you can edit is the exchange rate. To amend any other critical field, delete then re-enter the transaction. Critical fieldnull;null;wiz_critical,wiz_VATvca Non-critical fieldnull;null;wiz_noncritical,wiz_VATvca Backnull;null;wiz_VAT,wiz_VATvca Edit a non-critical field- Click Customers and click the required customer then click Activity.
- Click the customer invoice, SI, you want to amend then click Edit transaction.
- Amend the transaction details as required.
To edit certain fields, you may have to click Edit.
- Once complete, click Save then click Yes and click Close.
Backnull;null;wiz_VATvca,wiz_noncritical Restartnull;null;wiz_VAT,wiz_noncritical Is the invoice outstanding or has it been paid?To check, click Transactions then identify the required transaction and check the Paid column. - If the Paid column shows as Y click Paid.
- If the Paid column shows as N click Outstanding.
Paidnull;null;wiz_paid,wiz_critical Outstandingnull;null;wiz_os,wiz_critical Backnull;null;wiz_VATvca,wiz_critical Restartnull;null;wiz_VAT,wiz_critical Is the outstanding invoice part-paid?To check, click Transactions then identify the required transaction and check the Amount Paid column. - If the Amount Paid column is equal to 0.00, click Outstanding.
- If the Amount Paid column is not equal to 0.00, click Part-paid.
Outstandingnull;null;wiz_os3,wiz_os Part-paidnull;null;wiz_paid2,wiz_os Backnull;null;wiz_critical,wiz_os Restartnull;null;wiz_VAT,wiz_os Edit an outstanding invoice- Click Customers and click the required customer then click Activity.
- Click the customer invoice, SI, you want to amend then click Edit transaction.
- Amend the transaction details as required.
To edit certain fields, you may have to click Edit.
- Once complete, click Save then click Yes and click Close.
Backnull;null;wiz_critical,wiz_os2 Restartnull;null;wiz_VAT,wiz_os2 Edit an outstanding invoice- Click Customers and click the required customer then click Activity.
- Click the customer invoice, SI, you want to amend then click Edit transaction.
- Amend the transaction details as required.
To edit certain fields, you may have to click Edit.
- Once complete, click Save then click Yes and click Close.
Backnull;null;wiz_os3,wiz_os Restartnull;null;wiz_os3,wiz_VAT Edit the invoice NOTE: Foreign currency transactions - You can only edit non-critical fields and the exchange rate on foreign transactions. To amend other critical fields, delete then re-enter the transaction. - Click Customers and click the required customer then click Activity.
- Click the customer invoice, SI, you want to amend then click Edit transaction.
- Amend the transaction details as required.
To edit certain fields, you may have to click Edit.
- Once complete, click Save then click Yes and click Close.
Backnull;null;wiz_VAT,wiz_VATstd Unallocate and edit the invoiceYou must unallocate the invoice, then amend the transaction as required: - Click Customers and click the required customer then click Activity.
- Click the customer invoice, SI, you want to amend then click Unallocate transaction.
- Click Yes then click Edit transaction.
- Amend the transaction details as required.
To edit certain fields, you may have to click Edit.
- Once complete, click Save then click Yes and click Close..
If required, you can now allocate the transactions again.
Backnull;null;wiz_critical,wiz_paid Restartnull;null;wiz_VAT,wiz_paid Unallocate and edit the invoiceYou must unallocate the invoice, then amend the transaction as required: - Click Customers and click the required customer then click Activity.
- Click the customer invoice, SI, you want to amend then click Unallocate transaction.
- Click Yes then click Edit transaction.
- Amend the transaction details as required.
To edit certain fields, you may have to click Edit.
- Once complete, click Save then click Yes and click Close..
If required, you can now allocate the transactions again.
Backnull;null;wiz_paid2,wiz_os Restartnull;null;wiz_VAT,wiz_paid2
[BCB:19:UK - Sales message :ECB]
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