Process holiday pay manually
Description

When you process an employee's pay details, you must enter the employee's holiday pay and normal wage separately on the same timesheet.

TIP: If you're processing employee holiday pay in advance, you can Process holiday pay automatically. 

Cause
Resolution

Record manual holiday pay

  1. From the menu bar click, Company/Payroll then click Payments.
  2. Click New and set up the holiday payment as follows:
    TitleEnter the name of the payment.
    TypeChoose one of the following options:

    • Variable amount each pay period - Use this payment type to record holiday payments for salary-paid employees
    • A number of hours (based on hourly rate) - Use this payment type to record holiday payments for hourly paid employees
    TaxIf the payment is subject to tax, select this check box.
    Universal Social ChargeIf the payment is subject to Universal Social Charge (USC), select this check box.
    Include in pension calculationSelect this checkbox to include payment in pension calculation. 
    PRSIDepending on whether or not the payment is subject to PRSI, choose one of the following options:

    • Apply Employee & Employer PRSI
    • Apply Employer PRSI Only
    • Apply Employee PRSI Only
    • Do not apply PRSI
    RateIf you're setting up an hourly payment, select the hourly rate you want to use to calculate this payment.
    Factor / by FactorEnter the factor value you want to use to calculate this payment.
    Multiply by the number of holiday periodsIgnore this check box.
    FormulaIgnore this option.
  3. Click Save then click Close.

Process manual holiday pay on an employee's timesheet

Salary-paid employees

  1. From the menu bar, select Processing then Time and Pay.
  2. Under entry mode, select Random then Continue.
  3. Find the relevant employee using the Employee finder button Ellipsis search button..
  4. Within the Pay periods section, under Hol. Periods enter the number of periods the employee is on holidays for.

    If an employee is receiving holiday pay but not actually going on holiday, don't enter anything in the Hol. Periods option. Otherwise, you won't be able to process a timesheet for the employee in the following pay period.

  5. From the list of pay elements, locate the holiday payment, under the Hrs/Val column and enter the holiday value.
  6. Enter all other pay details as normal then click Save then click Cancel.

Hourly paid employees

  1. From the menu bar, select Processing then Time and Pay.
  2. Under entry mode, select Random then Continue.
  3. Find the relevant employee using the Employee finder button Ellipsis search button. .
  4. Within the Pay periods section, under Hol. Periods enter the number of periods the employee is on holidays for.

    If an employee is receiving holiday pay but not actually going on holiday, don't enter anything in the Hol. Periods option. Otherwise, you won't be able to process a timesheet for the employee in the following pay period.

  5. From the list of pay elements, locate the holiday payment under the Hrs/Val column and enter the holiday hours.
  6. Within the Rate column, enter the hourly rate if required.
  7. Enter all other pay details as normal then click Save then click Cancel.
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