Make corrections to a previous pay period
Description

If you need to correct a previous payroll, you can correct this with the following steps.

NOTE: If the correction is in a previous tax year, you can use the following article to Make corrections to a previous tax year.

Cause
Resolution

After closing your pay period and submitting to Revenue, correct any mistakes in the following pay period.

 NOTE: If you need to make a correction to values made in the current pay period, you can follow Making corrections to the current period.

 


If an employee has been overpaid

Don't do any manual adjustments in Sage Payroll. Instead the correction to recoup this overpayment will be made in the next pay run.

EXAMPLE: John normally gets €500 gross pay per week. In week 1, John was out sick for one day. His employer doesn't pay him for sick leave so John would have only been paid €400. However, the payroll operator wasn't aware of this at the time and so John was paid the full €500.

John's employer must recoup the overpayment of €100 in the next pay run. John gets paid €500 weekly, so in week 2 John's gross pay is reduced to €400. This is the amount John was actually paid each week.


If an employee has been underpaid

Avoid manual adjustments in Sage Payroll. Instead the correction of the underpayment should be made in the next pay run. Here is an example of this:

EXAMPLE: Mary normally gets €500 per week. In week 1, Mary worked overtime, which meant that she should have been paid an additional €100. The payroll operator wasn't informed of this on time and so Mary was only paid €500 instead of €600. Mary's employer has agreed to pay the €100 in the next pay run.

Mary's gross pay is €500 per week, in week 2, her gross pay is increased to €600 to correct the underpayment. This is the amount that Mary was paid in each week.


If an employee has been paid correctly but left in a previous period and a submission was sent

  1. In the CURRENT period.
  2. On the menu bar, click Processing then click Time and Pay.
  3. Under Entry mode, select Random, then click Continue.
  4. Next to the Employee box, click browse  and click the relevant employee.
  5. In the Leaving/Suspend drop-down menu, click Leaving.
  6. Select the No Pay Due check box. This zeroes out any values within the employee's time sheet.
  7. In the Date box, edit the employee's finish date if required.

    Leaving/Suspended window showing the leave date.

  8. Click Save then click Cancel.

When you send your current submission, Revenue receives notification that the employee is a leaver.


Incorrect details on a submission

If you make changes to a pay period after sending your initial payroll submission to Revenue, you need to Resend the payroll submission to let Revenue know about these changes. The amended payroll submission updates the incorrect information that Revenue had previously received.


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