Generate the nominal export file for accounts
Description

After setting up your nominal integration and entering your nominal codes, you can then generate the nominal export file for your accounts program. 

Cause
Resolution

Create the nominal file

  1. On the menu bar, click Nominal then click Report/Create File.
  2. Under Report Range, From and To are automatically populated based on the nominal periods from your payroll calendar.
    NOTE: The nominal report is based on the nominal period settings within the calendar so you cannot create a nominal report that covers multiple nominal periods. However, you can create a nominal report that covers multiple pay periods.
  3. Under File Export, click browse , browse to the location you want to save the nominal file in.
  4. In the File Name box, enter a name for the file.
    TIP: You should also type the relevant file extension at the end of the filename. For Sage 50/Instant Accounts the file extension must be .CSV. For example Nominal.csv
  5. Click Save.
  6. Click the File type arrow, then click one of the following options:
    • Fixed Format - Use this file type to create a fixed width text file. This file type can be opened in a number of applications. For example, Microsoft Excel.
    • CSV - Use this file type to create a comma separated values (CSV) file. This file type can be opened in most spreadsheet applications. For example, Microsoft Excel.
    • DBF - Use this file type to create a database format file with a DBF file extension.
    • CSV for Sage 50/Instant Accounts - Use this file type to create a nominal file in the format required for Sage 50 and Instant Accounts.
  7. Click Create File.
    TIP: There's no prompt to confirm that the process has completed successfully.

You've now successfully created the nominal file.


Correcting mistakes

If you realise you need to make changes to your nominal configuration in the currnet period, you must rewind your payroll, amend your nominal settings, then End Period again to create a new file. 

You must also do this if you make a mistake in your processing and need to create a new file. 

You can find many of the common questions or errors encountered when creating or importing a nominal file in this help guide. Read more > 

 

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