The Projects module is available in Sage 50 Accounts Plus and above and Sage 50 Professional.

When using projects you use cost codes and cost type to identify costs incurred by a project, so you can analyse them. Here we explain how to manage cost codes and cost types.

Cost Type

So that you can analyse project costs, each cost code is allocated a cost type. This means you can group similar types of cost together for reporting purposes.

For example, if you set up cost codes for electricity, water, gas and rent you could assign them all the OVERHEADS cost type.

By default the following cost type are available:

• LABOUR
• MATERIALS
• OVERHEADS
• MIXED
• OTHER

When you enter a project transaction, you can't enter a Cost Type. It's the Cost Code that you enter which determines the Cost Type to which the transaction is allocated.

Create a Cost Type

You can create up to 99 different Cost Types.

1. Click Settings then click Configuration and click Project Costing.
2. In the Cost Type section then click Add Type.
3. Enter the required Name then click OK and click Apply.

Edit a Cost Type

1. Click Settings then click Configuration and click Project Costing.
2. In the Cost Type section select the required Cost Type then click Edit Type.
3. Amend the name as required then click OK and click Apply.

Delete a Cost Type

You can only delete a Cost Type if no Cost Code is associated with it.

1. Click Settings then click Configuration and click Project Costing.
2. In the Cost Type section select the required Cost Type.
3. Click Delete Type then click Yes and click Apply.

Cost Codes

When you enter a cost transactions for a project, you must associate a cost code.

You use Cost Codes to identify the costs that a project incurs, for example, the materials that make up a product or the labour for a job.

Cost codes can relate to specific items or activities or they can define phases or group activities on a project. The level of detail you use for your cost codes is entirely up to you and depends on the degree of cost analysis you want to achieve.

For example, to achieve a summary analysis of overheads for your projects, to group all of this type of cost together, use the default OHD1 cost code. However, if you want to analyse overheads in detail, you can set up an individual cost code for each type of overhead, such as electricity, water, gas, rent and so on. Setting up individual cost codes allows you to accurately break down and analyse overheads incurred. By allocating each individual cost code with a cost type, detailed in the previous section, you can also analyse overheads in total.

By default, the following four cost codes are available:

• LAB1 (Labour Charges)
• MAT 1 (Material Charges)
• OHD 1 (Overheads)
• MIX 1 (Mixed)

A Cost Code can belong to one Cost Type only. You can create up to 99 different Cost Codes.

Create a Cost Code

1. Click Settings then click Configuration and click Project Costing.
2. In the Cost Codes section then click Add Code.
3. Complete the Add Cost Code window as follows:

   Code	Enter the required Cost Code.
   Description	Enter a description for the Cost Code.
   Cost Type	Choose the Cost Type to which the Cost Code belongs.

   Any transactions that you enter to this Cost Code are also allocated to the chosen Cost Type.

4. Click OK then click Apply.
   
   

Edit a Cost Code

1. Click Settings then click Configuration and click Project Costing.
2. In the Cost Codes section select the required Cost Code then click Edit Code.
3. Complete the Edit Cost Code window as follows:

   Code	You can't amend this box.
   Description	Enter a description for the Cost Code.
   Cost Type	Choose the Cost Type to which the Cost Code belongs.

   Any transactions that you enter to this Cost Code are also allocated to the Cost Type you choose.

   3.
4. Click OK then click Apply.

Delete a Cost Code

You can only delete a cost code if there are no transactions associated with it.

1. Click Settings then click Configuration and click Project Costing.
2. In the Cost Codes section select the required Cost Code.
3. Click Delete Code then click Yes and click Apply.

Print a list of Cost Codes

You can run the Cost Code List report to print a list of existing Cost Codes.

1. Click Projects, then click Reports.
2. Click Cost code and cost type, then select Cost Code List.
   
   
   
   
   
3. Generate the preview in the required format.  Read more >

Cost Code Reports

Lots of different reports can pull through cost codes for detailed reporting. For help finding the report you need, use our Report Finder >

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