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The Average Earnings & Working Hours report

Created on  | Last modified on 

Summary

How to export the Average Earnings and Working Hours report in Sage Payroll.

Resolution

Use this report to help you calculate your employee's average earnings. This can help when:

  • Calculating redundancy payments
  • Reconciling statutory payments
  • Holiday entitlement
  • Working out pay for government help schemes


This is a generic report, so always seek guidance from ROS to make sure the report supports what you need.

You can export the report, so you can save it, edit the information and share it.

Generate the report

  1. From Reporting select Average Earnings & Hours.

  2. Enter the Start Date and End Date for the report then select Generate.

     TIP: The dates must be after 1 January 2019 and within pay periods you have completed in Sage Business Cloud Payroll. 

What the report shows

EmployeeThe name of your employee.
Pay FrequencyThe employee's pay frequency.
Total Periods Paid

The number of pay periods covered by the date range you entered for the report.

 NOTE: Figures for pay periods that are partially covered by the date range are fully included. 

Total Gross Pay

The total gross pay for the periods covered by the date range you entered for the report.

 NOTE: Figures for pay periods that are partially covered by the date range are fully included. 

Gross Pay includes:

  • Regular Payments (normal earnings subject to all legislative deductions)
  • Overtime
  • Other Pay
  • Regular Bonus
  • Commission
  • Holiday Pay
  • Expenses
Total Hours

The number of work hours in the pay periods covered by the date range you entered for the report.

Total Hours will include any payments using an hourly holiday payment.

 NOTE: Figures for pay periods that are partially covered by the date range are fully included. 

Average EarningsThis is the total earnings divided by the number of pay periods.
Average HoursThis is the total hours divided by the number of pay periods.

What if I have different pay frequencies for my employees?

You can run the report for any combination of pay frequencies.

The full pay period will include the average earnings and average hours if you select a date range that falls part-way through an employee's pay period.

For example, your employee Jane works 150 hours per month, with a monthly salary of €2,000.00.

When you run the report from 1 September to 12 October it returns the following information:

EmployeeJane
Pay FrequencyMonthly
Total Periods Paid2
Total Gross Pay€4,000.00
Total Hours300
Average Earnings€2,000.00
Average Hours150

Exporting the Report

You can export the report to PDF or CSV To do this:

  1. Run the report as normal.
  2. Select the export option above the top-right of the report headings.
  3. Select the type of file you want to create, either PDF or CSV.
  4. Select the name of the file and the location you want to save it.