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Allocating existing transactions

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How to allocate existing transactions in Sage Accounting.


In this article, we explain how to match payments, receipts or credit notes that you have already entered in Accounting but not yet used to pay or part pay an invoice or credit note.

Do this so:

  • You can see which invoices still need to be paid
  • The outstanding balance for each customer or supplier contact is accurate
  • The invoice doesn't appear on customer statements

How it works

Once matched:

  • The invoice is marked as paid or part-paid and the outstanding amount is updated
  • The balance of the customer or supplier account is updated
  • If you use the Cash Basis VAT scheme, the value is recorded on your next VAT return

Use the Unallocated Receipts or Payments report to easily identify sales receipts and purchase payments that aren’t allocated to a specific sales or purchase invoice.

If you’ve already allocated a transaction and you need to remove the allocation, for example, you allocated a credit note to the wrong invoice, you can unallocate it.


Related Solutions

Unallocate transactions