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Review the chart of accounts

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Summary

How to view, sort, and filter your ledger accounts in Sage Accounting.

Resolution

When you first set up your company in Sage Accounting, we create a set of ledger accounts. We base these on your type of business: Sole trader, limited company, or limited liability partnership (LLP).

We use ledger accounts to group your transactions so you can see how your business is performing.

Each ledger account has a Category that determines how transactions appear on your financial reports. These include the Profit and Loss and the Balance Sheet.

All your ledger accounts appear in the Chart of Accounts list.


Find a ledger account

  1. Go to Settings and Chart of Accounts.
  2. Use the Search box to filter the list by a ledger account by name or number.
  3. Sort the list by Category.
  4. Select Search from the drop-down.

Export the chart of accounts

You can export the list of ledger accounts to an excel spreadsheet.

The export shows the nominal code, ledger name, control account, category, tax rate and its visibility.

  1. Go to Settings and Chart of Accounts.
  2. From the New Ledger Account drop-down, select Export Accounts.

The report is ready when a notification displays on the main navigation bar, to the left of Profile. Select the notification bell to open the report.Image

When setting up a new chart of accounts, consider exporting the existing chart of accounts to a spreadsheet. You can then make the required changes and import them back into Sage Accounting. You can only do this when you haven't entered any transactions.


Import a chart of accounts

Use our CSV file template to import your existing chart of accounts. Useful if you're coming from another system and want to use the same ledger accounts.

You can only do this when you haven't entered any transactions in Sage Accounting.

Read our Import your chart of accounts guide.


Change your ledger accounts

Create as many new ledger accounts as you need or change existing ones to suit your business.

For example, if you're running a gardening business, you might want to change Product Sales to Gardening Sales.

Read our how to create or edit a ledger account guide.


Print a list of ledger accounts

  1. From Reporting, choose Chart of Accounts under Advanced Reports.
  2. By default, the report shows a list of all ledger accounts.

The chart of accounts is a list of all categories used by your business.


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