Set up and process employees for Employment Wage Subsidy Scheme for Public Health Restrictions (EWSS-PHR)

This guide explains how to process your employees under EWSS-PHR in Sage Payroll.

 NOTE: All payroll related Covid-19 subsidy schemes have now ended, with the last of them, the extended scheme EWSS-PHR, ending on the 31 May 2022.

You can follow the steps in this handy guide to Disable all employees from Covid-19 subsidy schemes.

There are two methods to update each employee to be included in EWSS-PHR:

Employee Records

1. On the menu bar, click Processing then click Employee Details.
2. Next to the Surname box, click browse   and select the relevant employee.
3. Click the Payments tab.
4. Select the Covid-19 Subsidy check box, then from the drop-down select Public Health Restrictions (EWSS-PHR).
5. Click Save.

NOTE: Covid-19 settings applied on the Employee Record will automatically be displayed on the Employee timesheet. 

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Employee Timesheets

1. On the menu bar, click Processing then click Time and Pay.
2. Under Entry mode, select Random or Sequential.
   

    NOTE: The Covid-19 Subsidy settings can't be updated in any other entry mode.

3. Click Continue to open the timesheets for each employee.
4. Select the Covid-19 Subsidy check box, then from the drop-down select EWSS-PHR.

NOTE: Using this option will not save this information to the employee record. 

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Processing Time and Pay for eligible employees

You can now process the employee's pay as normal and ensure you select EWSS-PHR in the Covid-19 Subsidy area.

NOTE: If you processed payroll for any employee under EWSS-PHR before installing the Sage Payroll v25.1 update, you'll need to send a correction submissions to Revenue once you've installed the v25.1 update. You can follow the steps in our handy guide to send this.

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Completing your payroll

After you save your timesheets and complete your other normal payroll tasks, you should complete your Payroll Submission to Revenue.

When complete a payroll submission that includes employees selected for EWSS-PHR, a new field appears in the submission wizard indicating the number of employees included.

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Reductions in liability from Revenue

Revenue review payroll submissions from employers that are included in the scheme and reduce liability by the 14th of the following month.