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Gender Pay Gap reporting

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Summary

What Gender Pay Gap reporting is and how it affects your business and processing in Sage Payroll.

Description

What is Gender Pay Gap reporting?

On 13 July 2021, the Gender Pay Gap Information Act 2021 was signed into law.

The act came in towards the end of 2022 and requires employers to report on the pay differences between female and male employees, including any bonuses.


Is my business affected?

All employers with 250 or more employees are now required to report on this. In 2024, it's employers with 150 or more employees need to report, with this reducing to 50 employees or more after that.


What information do I need to report?

The new law allows for the regulation of the following:

  • How to calculate the number of employees
  • How to calculate the pay of employees
  • The mean and median hourly pay of male and female employees
  • The mean and median bonus pay of male and female employees
  • The mean and median pay of part-time male and female employees
  • The mean and median pay of employees on a temporary contract
  • The form, manner and frequency with which information is to be published

Resolution

Prepare for Gender Pay Gap reporting

Check the Employment type is correct

  1. Check the Empl. Type is specified in the Pay/YTD tab of Employee Details.
  2. If not, this field will be blank on the GPG CSV output.

If required, you can import the employment type into Employee Details to save you time and to ensure all employees have the correct employment type assigned to them. Gender pay gap reporting - Import employment types.

Check the Standard Hours are correct

If the employee isn't setup fpr CSO reporting, check that Std. Hrs is specified in the Payments tab of Employee Details.

If required, you can import the standard hours into Employee Details to save you time and to ensure all employees have the correct standard hours assigned to them. Import standard hours into Employee Details.

Check your employee genders are correct

You can then run the gender identification reports in Sage Payroll to check that your employees are set up with the correct gender. You can also check that the correct Gender is specified in the Personnel tab of Employee Details.

Gender with Male, Female or Prefer Not To Say options.

If required, you can import employee gender information to save you time and to ensure all employees have the correct gender assigned to them.

 NOTE: In v27.3 and above, if the employee has a finish date that falls within the snapshot date range, they're excluded from Gender Pay Gap reporting. 


Create Gender Pay Gap reporting files

How do I create Gender Pay Gap reporting files?