Prepare your EU VAT Return for One Stop Shop (OSS) and Import One Stop Shop (IOSS) - UK

In Sage 50 Accounts v27.2 you can use the One Stop Shop (OSS) and Import One Stop Shop (IOSS) Reporting option to manage your OSS and IOSS sales transactions. When it's time to produce your EU VAT Returns, you can run these reports to provide the information you need to complete your Return. You can then post journal entries and a bank payment to record the VAT liability payments in your accounts. 

NOTE: When using OSS/IOSS Reporting, to simplify the reporting process, we recommend you use Foreign Trader > 

How OSS/IOSS affects your UK VAT Return

When you process under the OSS or IOSS scheme, certain OSS/IOSS transactions may appear in boxes 6 and 8 of your UK VAT Return.

NOTE: This doesn't affect how you process your UK VAT Return and you must continue to submit your UK VAT Returns as normal. 

• Find out more about how OSS/IOSS transactions appear on your UK VAT Return >

Run your OSS/IOSS reports

When it's time to produce your quarterly OSS VAT Return or your monthly IOSS VAT Return, you need to run your OSS/IOSS reports to identify the following:

• OSS / IOSS values for the return period, and
• Any corrections to the values for previous period.

Run reports for the return period

To get the values for this return period, you need to to run the relevant summary report for the scheme you're using.

1. Click VAT then click Reports.
2. Click OSS IOSS transactions then select the summary report for the scheme you're using.
   For example, IOSS Transactions (Summary).
3. Click Preview, enter the return period start and end dates then click OK.
4. For future reference you should print or save the report, to do this click Print or Export.
5. To close the report, click Close.

TIP: To help you identify corrections at a later date, we recommend that you follow the above steps to print or save the detailed report for your scheme, for example, IOSS Transactions (Detailed).

Identify previous period corrections

When completing your return, you must also declare any corrections you've made in previous periods. Any correction only needs to be declared once.  

1. Run your summary report for the previous period you want to check.
2. Compare this to the original report you used to complete the previous return.
3. If any totals differ, run the detailed report for the previous period.
4. Compare this to the original detailed report from the previous period to identify the correction.
5. If you haven't already declared this correction, you should declare it on the return for this period.  

Exchange rates

When using Foreign Trader, the reports show the values in the destination country currency. If you need to convert your values to a different currency for your return, you should do this manually using the European Central Bank exchange rate on the last day of the reporting period.

When not using Foreign Trader, you must first manually convert foreign currency transactions to capture the value of VAT in the destination currency as at the transaction date. Then if a further conversion is needed for your return, you should do this using the European Central Bank exchange rate on the last day of the reporting period.

Post your OSS/IOSS VAT transfer journals

When you post an OSS/IOSS transaction, the VAT element isn't posted to your normal VAT liability nominal code. Instead it's posted to one of the following nominal control accounts depending on the scheme you're using:

• 2205 - Union OSS Tax Control Account
• 2206 - Non-union OSS Tax Control Account
• 2207 - IOSS Tax Control Accounts

Once you calculate the VAT due for your OSS/IOSS VAT Return, you need to transfer that amount from the relevant control account to your VAT liability nominal code. This shows the VAT amount due to be paid to the tax authority you're registered with for the scheme.

NOTE: Your VAT transfer journals need to be posted in your base currency.

1. Click Nominal codes then click Journal entry.
2. In Reference, enter a reference, then in Posting Date enter the current date.
3. Enter the details to record the VAT liability transfer. In this example we are using the IOSS scheme and have a liability of £1000.00:
   

   N/C	Name	Details	T/C	Debit	Credit
   2202	VAT Liability	IOSS VAT liability	T9		1000.00
   2207	IOSS Tax Control Account	IOSS VAT liability	T9	1000.00

4. Click Save then click Close.

Make your EU VAT liability payment

Once you make your OSS/IOSS VAT liability payment to the relevant tax authority you can record this as a bank payment. This reflects the payment in your bank account, and also reduces the balance in your VAT liability account.

1. Click Bank accounts, click Payments then click Bank payment.
2. Complete the Bank Payments window as follows:
   

   Bank	Date	N/C	Details	Net	T/C	Tax
   Bank account	Payment date	2207	IOSS VAT liability	1000.00	T9	0.00

3. Click Save then click Close.