Holiday accrual methods

Standard number of holidays per year

If an employee leaves during the year, use this formula to work out their holiday entitlement on the leaving date:

Rate = (Total Annual Holiday Entitlement ÷ 52) × Number of Weeks Worked to Date

If the employee hasn't received their full entitlement by the leaving date, allocate the remainder on a pro‑rata basis.

To calculate holidays due up to the current period, use:

**((Holiday Entitlement ÷ 52) × Number of Weeks Worked to Date)

• Holidays Brought Forward
• Holiday Adjustment
  − Holidays Taken**

Percentage of hours worked

This method calculates holiday entitlement using a percentage of the hours worked in the holiday year.

• Holiday Hours Accrued This Period = (Hours Worked This Period ± Hours Worked Adjustment) × 8%
• Holiday Hours Accrued to Date = Hours Worked to Date × 8%
• Holiday Days Accrued to Date = Holiday Hours Accrued to Date ÷ Total Number of Hours in a Working Day
• Holidays Due = Holiday Days Accrued to Date + Holidays Brought Forward − Holidays Taken to Date

If the employee is salaried, enter the hours worked for the pay period in the Hours Worked Adjustment field.

You can enter a standard number of hours in Employee Details. Sage 50 Payroll Ireland brings this value into Time and Pay if it changes from period to period.

One‑third of a working week per month

The employee must work at least 117 hours in the month for this method to apply.

In the last pay period of the month, set Employee has worked at least 117 hours to Yes in the Holidays/Absence tab.

For monthly employees, Sage 50 Payroll Ireland sets this to Yes automatically.

Set it to No if the employee hasn't reached 117 hours that month.

To calculate holidays due, use:

Holidays Due = Days Accrued + Holidays Brought Forward − Holidays Taken to Date ± Holiday Adjustment