Retrieve Revenue Payroll Notifications (RPNs)

Before you process pay each period, you must check that you have the most recent Revenue Payroll Notifications (RPNs) for your employees.

You request RPNs for all employees for the first payment in your tax year. If no RPNs are available, then you must operate on the emergency basis of income tax and USC.

1. Click Direct Payroll Reporting, then click RPN, then click Retrieve RPNs.
    TIP: If your Revenue Online Service (ROS) login details already appear on-screen, skip to step 7.
   
2. Under ROS Digital Certificate, click Browse, to locate your ROS certificate.
3. Select the .p12, .p12.bac or .bac file then click Open.
   • If you can't see your digital certificate, change the file filter to All Files:
     
   • If you've recently downloaded a new digital certificate, select the one with the most recent Date Modified date
   • If you still have issues with the certificate, Download your ROS Certificate again
4. Enter your ROS digital certificate password.
5. Select the Save password to Sage Payroll check box.
   • If the password isn't accepted, it's because it's incorrect or the certificate has expired. Download your ROS Certificate again
6. Check the ROS login credentials are correct.
7. Click Next and in Review Details check the information is correct.
   • If there are No new RPNs to import, click Close and continue to Enter Time and Pay as normal
     
     
     
     
8. To view a breakdown of an employee's RPN, click the info  button.
9. Click Import.
10. To print the imported RPN information, click Export Details then to:
    • Print the report, click the Printer  button
    • Save a PDF copy of the report, click the Save  button
      
      
    
    To close the report, click X at the top right-hand side of the window.
    
    
11. Click Finish, you can continue to Enter Time and Pay as normal.