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Mark an employee as a leaver

Created on  | Last modified on 

Summary

How to mark an employee as a leaver in Sage Payroll.

Description

You can mark an employee as a leaver though Time and Pay or within their Employee Details.

  • Time and Pay - If you pay the employee their final pay in the current period, you can make them a leaver on their final timesheet
  • Employee Details - If you've already paid the employee their final pay in a previous period, you make them a leaver within their employee record

TIP: If an employee who was suspended now needs to be marked a leaver, you can follow our guide on How to reinstate a suspended employee, then mark as a leaver using the appropriate option below.

Resolution

Mark a leaver through Time and Pay

  1. On the menu bar, click Processing then click Time and Pay.
  2. Under Entry mode, select Random, then click Continue.
  3. Next to the Employee box, click browse and click the relevant employee.
  4. On the Data Entry tab, enter the employee's final pay details.
  5. In the Leaving/Suspend drop-down menu, click Leaving.
  6. If the employee isn't due to be paid the period you are processing, select the No Pay Due check box. This will zero out any values within the employee's time sheet.
  7. In the Leaving Date box, edit the employee's finish date if required.
    TIP: This field is automatically populated with the period date.
  8. In the Pay Date field, update the date if required.
    TIP: This field is automatically populated with the Calendar/Company Pay Date.
  9. Under Pay periods, in the Insur. Weeks box, check the number of weeks the employee has worked in the current period is correct. Edit if required.
     NOTE: If an employee works for any day in a particular week, they're entitled to an insurance week for that week. 
  10. In the Weeks Worked box, enter the same value as you entered in step 7.
  11. Click Save then click Cancel.

Mark a leaver within Employee Details

  1. On the menu bar, click Processing then click Employee Details.
  2. Next to the Surname box, click browse and click the relevant employee.
  3. Click the Tax / PRSI / USC tab.
  4. In the Finish Date box, enter the employee's finishing date.
  5. In the Finish Period box, enter the last period the employee received pay for.
     NOTE: If you're unsure of what finish period to enter, review the ETP tab. The finish period should be the last period the employee was paid. 
  6. Click Save.
  7. You will then be prompted to resend the Payroll Submission to ROS, please then select the appropriate option and click Continue.

Employee left in a previous period and is owed pay

If you owe pay to an employee that left in a previous period, use our handy Process extra pay for a leaver guide to process this.

Employee left in a previous period or an employee is not due pay in their final period - No Pay Due

 TIP: This process also applies if the employee hasn't been paid in this tax year. 

  1. On the menu bar, click Processing then click Time and Pay.
  2. Under Entry mode, select Random, then click Continue.
  3. Next to the Employee box, click browse and click the relevant employee.
  4. Click the Data Entry tab.
  5. In the Leaving/Suspend drop-down menu, click Leaving.
  6. In the Date box, enter the employee's finish date.
  7. Select the No Pay Due check box then click Save.
  8. Click Cancel.

The employee appears on the submission to Revenue along with their leave date.

Send a payroll submission

You must Send payroll submissions to Revenue. The Payroll Submission Request (PSR) you make to Revenue contains details of any starters or leavers from the pay run, and more information.