Post a nominal journal

How to transfer balances between nominal codes in Sage 50 Accounts using journals.

Journals post with equal total values in the Debit and Credit columns, including at least one debit and one credit per posting. You can also Import journals using csv or Excel files.

 NOTE: In Sage 50 Accounts Professional, you can post recurring journals using the Memorise and recall option. If you're interested in upgrading, leave your details and we'll be in touch.

Post a journal

1. Click Nominal codes then click Journal entry.
2. Complete the Journal Entry window as follows:

Reference	Enter a reference for the journal up to 30 characters.
Posting Date	Enter the date you want to post the journal.
Balance	This shows the difference between the debit and credit values for the journal.  TIP: To save the journal, the balance must be zero.
N/C*	Enter the nominal account code you want this debit or credit to affect.
Name	This shows the name of the nominal account code you enter.
Ex.Ref	Enter an additional reference for the journal if required, up to 30 characters.
Department*	Enter the department number for the transaction.
Fund	Enter the fund for the transaction.  TIP: This option is available if you've activated the Charity features. It's not available in Sage 50 Accounts Essentials.
Details	Enter a description for the transaction. This can be up to 60 characters.
T/C*	Choose the appropriate tax code for the transaction.   NOTE: Journals with a vatable tax code appear on the VAT Return.
Debit	Enter any debit value here.
Credit	Enter any credit value here.
Reverse Journals	Select this box and enter a Reversing Date to reverse the journal on a different date.

 

3. Repeat step 2 for all journal lines and ensure the Balance is zero.
   
   

4. Click Save and click Close.

This posts journal debit and journal credit transactions to the relevant nominal codes.

See our Post journals so the VAT Return is correctly affected - UK only article if you need to affect your VAT return.

 NOTE: You can view journals you've previously posted via the nominal record activity, the Transactions module or by running the Day Books: Nominal Ledger report.

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Further options

In the Journal Entry window, you also have the following options:

Clear form	Clear the information you've entered.
Insert row (F7)	Insert a new row.
Remove row (F8)	Remove the selected row.
Copy cell above (F6)	Copy the contents of the cell above.
Copy cell above +1 (Shift + F6)	Copy the contents of the cell above and increment it by 1, if relevant.
Memorise	Memorise the details you've entered, so you can recall the information. Use our handy Memorise, Recall and Recurring Entries guide to do this.
Recall	Recall any previously memorised journals. Use our handy Memorise, Recall and Recurring Entries guide to do this.
Add attachment	Add attachments to journal transactions to assist you with Making Tax Digital (MTD) compliance.
Print list	Print the journal.
Send to Excel	Send the information to an Excel spreadsheet.

 

 

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Learning with Sage

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