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Bike to work scheme

Created on  | Last modified on 

Summary

How to process the bike to work scheme for your employees in Sage Payroll.

Description

As an employer, you can purchase bikes and accessories tax free for your employees and deduct the net cost from their wages over an agreed time frame. This is a great benefit for your employees as they receive the full benefit of tax, universal social charge (USC) and social insurance (PRSI) relief on these amounts. Your company also pays less employer PRSI on these amounts.

TIP: You can find out more about the scheme by visiting the Cycle to Work Scheme section of Revenue's website.

Let's set this up in the software now.

Resolution

Rates and limits

Date Limit Time Period
Cargo and ecargo bikes €3000 Once every 4 years
Pedelecs and ebikes €1500 Once every 4 years
Other bikes €1250 Once every 4 years

Set up a bike to work deduction

  1. From the menu bar at the top of your window, click Company/Payroll then click Deductions.
  2. Click New, then complete the following information:
    Title Enter a name for the deduction, for example, Bike to Work.
    Type Click Gross.
    Sub-Type Click Standard.
    Multiply by the number of holiday periods Select this check box if you want the value of this deduction to adjust according to the number of holiday periods you enter on the employee's timesheet.

    This option is only available in weekly and fortnightly payrolls.

     

      NOTE: This check box does not affect employee holidays. 
    Balance Type Click Reducing balance.
  3. Click Save, then click Close.
 TIP: If the deduction is more than the limit listed in the Rates and limits table above, set up an additional nett deduction for the amount above the limit, so it deducts after any further tax, PRSI and USC are calculated. 

 

Assigning the deduction to an employee

  1. Do one of the following:
    • From the menu bar at the top of your window, click Processing then click Employee Details
    • From the process map in the centre of Sage Payroll, click Edit Employees
  2. Next to the Surname box, click browse and click the relevant employee.
  3. Click the Deductions tab.
  4. Locate the bike to work deduction, then enter the following information on the same entry line:

    Std. E’e Amt Enter the amount you want to deduct from the employee each pay period.
    Balance E’e Enter the total amount of the deduction.
  5. Click Save, then click Cancel.

You've now assigned a bike to work deduction to this employee. In each subsequent pay period, when you process the employee's pay details, the deduction balance gradually reduces. When it reaches zero, the deduction stops automatically.