Summary
Description
You can use the Descriptions option to change how nominal entries appear on the nominal export. This is useful to help make information more understandable on the report and indicate what entries relate to.
By default, the nominal report will display the nominal code from the Nominal A/C Ref and Department Code in the Description field as well, but in square brackets.
For example, an entry on the nominal report with nominal code 2200 would display as [2200] in the description in the Details column.
Using the Descriptions option, you can replace the information in this column with specific text to define what that entry refers to, such as Nett Wages. This can be done for all codes created by the nominal process.
This is an optional step and is not required to create your nominal exports.
TIP: Before you can set up Descriptions, you should first complete the rest of your nominal setup. Read more >
Resolution
NOTE: Any nominal settings should be entered when you are at Start of Period or Time and Pay Calculated for them to be applied and take effect. If you are already at End of Period, you should rewind your payroll, make the relevant changes and then End the Period again. Otherwise the nominal code changes won't take effect until the next pay period.
Setup
- On the menu bar, click Nominal, then Descriptions...
- Enter the nominal codes and the associated description you want to use.
TIP: You can delete a translation code by selecting that line and then pressing the F5 key. - To save your changes, press OK.
Once you've set up all your desired descriptions, you can End Period and generate your Nominal report. If there is anything else missing a description, you will see this in the details column. If you want to then further amend your descriptions, you can then rewind the payroll and update your nominal settings.
Examples
Standard Setup
An entry on the nominal report with nominal code 7000 by default will show [7000] in the Description field.
Within the Description window, if you enter 7000 in the Nominal Code column, and Gross wages in the description field, when you create the nominal report the [7000] in the description field will be replaces with Gross Wages.
With Departments
If you then split your Gross Wages down further by department, eg. departments ABC and XYZ, for further analysis, you can also use descriptions to display this clearly on the export.
You would need to add extra entries for these departments, as assigned in the setup stage of your nominal integration.
As no description was set up for Nominal code 7000888, it still reports as [7000888] in the details column.
Next Steps
After setting up descriptions, you should now be ready to create your nominal analysis report to check the information before you create the nominal export. Read more >
You can also return to the nominal setup guide for other steps on setting up and creating your nominal exports. Read more >