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Setting up alternate nominal codes using Translations

Created on  | Last modified on 

Summary

This article covers the steps to set up alternative nominal codes for nominal integration in Sage Payroll

Description

By default nominal codes are created and reported in a set format on the nominal export.

You may want to change how this structured to make the coding less rigid, or to change how the codes are defined into a set of “alternate” nominal codes when the report is produced.

You can use the Translation option to associate a standard nominal code in Sage Payroll with an alternate nominal code.

NOTE: This is an optional step and is not required to produce your nominal exports.

This replaces the data in the Nominal A/C Ref and Department Code columns with the specified translation code.

You must specify the nominal code as it appears in the Details column of the Nominal export. This includes any department or cost centre codes associated with this when it is produced.

If a translation code has been specified, but there is no associated description, then the translation will appear.

If no description or translation code exists for a nominal item, then the nominal code will be displayed twice in the standard format of the nominal export.

TIP: Before you can set up Translations, you should first complete the rest of your nominal setup. Read more >

Resolution

Setup Translations

NOTE: Any nominal settings should be entered when you are at Start of Period or Time and Pay Calculated for them to be applied and take effect. If you are already at End of Period, you should rewind your payroll, make the relevant changes and then End the Period again. Otherwise the nominal code changes won't take effect until the next pay period. 

To set up alternative nominal codes with the Translations option:

  1. On the menu bar, click Nominal then click Translations...
  2. Enter the nominal codes and the associated translation code you want to use. 
    TIP: You can delete a translation code by selecting that line and then pressing the F5 key.
  3. To save your changes, press OK.

Next Steps

If required, you can also set up Descriptions to change the nominal codes on the export into text to show what the entry related to. Read more > 

You can also return to the nominal setup guide for other steps on setting up and creating your nominal exports. Read more >