Before you edit a completed pay run
Before you edit a completed pay run, we recommend that: - You print payslips for any employees whose pay you're changing. For steps on how to do this, read our article Payslips
- Print the detailed report for the pay run. This allows you to compare the values before and after the changes made
You should also print the detailed report this pay run relates to. This means you can compare the values before and after the changes made.  CAUTION: Please read through this complete article before running through the steps.
To edit a completed pay run If you need to correct any errors or make any adjustments, you can edit or make changes to your payroll. If you change an employee Tax Status or PRSI Code this only applies to the pay run you edit. If this is a permanent change, make sure you update the employee record. If you change the Directors Tax Status or PRSI Code, the changes apply to the current pay run and all future pay runs. Any changes apply as soon as you make them. To edit pay - Select the Pay Runs tab, then the relevant completed pay run.
- From the Edit pay run drop-down menu, select Edit pay.
- Select the checkbox to confirm you understand the impact of editing a pay run, then Confirm.
- From the edit pay window, you can make any required changes.
- To save your changes, select Save corrections. Choose from the options; Show in the next pay run or Do not show in the next pay run as appropriate.
- Select Confirm.
Next steps When you select Complete Pay Run, we send your pay run details to Revenue straight away. This happens even if you haven't actually paid your employees yet. Once you make a correction you must resubmit the correction to Revenue yourself: - Select the Pay Runs tab, then the relevant pay run you edited.
- Under ROS Real Time Reporting a warning message appears advising you to resubmit.
- Select View Details. A resubmission window opens and you’re prompted to enter your ROS login credentials.
- Select Browse, then your ROS Certificate (.P12) file, and Open.
- In the Enter Password box, enter your ROS digital certificate password.
- Check the values are correct and select Resubmit.
If the changes you make affect the amount of Net pay due to an employee, a correction shows in the next pay run. This is to cover this change. It's not added to the pay run you're changing. What you need to do next depends on whether you paid your employee before or after making any changes. There may be times when you do not want the correction payment or deduction to show in the next pay period. For example, your employee, Alex, received their usual pay in month 11. After you complete the pay run, you discover a missing overtime payment for Alex that you need to add. You edit the month 11 pay run to include the overtime and provide Alex with a new payslip. Alex receives the correct pay (including the overtime). In this example, Alex received the right pay in month 11, so you don't want to adjust their pay again in month 12. - Select Do not show difference in the next pay run.
- Select Confirm. No correction line will appear in the next active pay run.
Confirmation of your changes show on the Payroll Summary tab. Also on the Completed Pay Run window. There may be times when you do want the correction to apply in the next pay run. For example, your employee, Jordan, received their usual pay in month 1. After you complete the pay run, you discover a missing overtime payment for Jordan that you need to add. You edit the month 1 pay run to include Jordan's overtime. You have already paid Jordan the original amount, so you agree to include the overtime payment in month 2. In this example, the employee received the wrong pay in month 1. You want to add the corrected amount to the employee's next pay period. When you Save Correction, select Show difference in the next pay run. This will ensure the employee gets the right Net pay in that period.  NOTE: The correction also shows on the employee payslip.
There may be times when you have included the correction in the next pay period but do not want it to be there. For example, your employee, Alex, received their usual pay in month 1. After you complete the pay run, you discover a missing overtime payment for Alex that you need to add. You edit the month 1 pay run to include the overtime and provide Alex with a new payslip. You are in time to pay Alex the correct pay including overtime. In error, you select Show difference in the next pay run. This results in an unwanted correction showing in the current pay run. In our example, Alex received the right pay in month 1, so you don't want to adjust his pay again in month 2. You must remove the correction from the employee's pay and from their payslip. We call this reversing the correction. Read how to reverse correction deductions and payments: [BCB:299:UKI - Personal content block - Dane:ECB][BCB:305:UKI - Search override - Payroll IE:ECB] [BCB:276:UKI - hide back button:ECB]
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