Solution Properties
Solution ID:
222001000101655
Last Modified Date:
Fri Jun 20 13:24:55 UTC 2025
Taxonomy Path:
Case category//How do I...//setup/create/run a report
Author:
Dane.ridley@sage.com
Paying your employees electronically
Description

To save you time when paying your employees, you can create a bank transfer file in Payroll.

This file has your employee’s bank account details and the monies to pay into these accounts. You upload this file to your bank. Do this either over the Internet or using your banking software. Payments are immediate.

There are two e-Banking options available in Payroll:

  • SEPA

    - You can now download two versions of the SEPA file, V.03 and V.09.

    - This is following recent SEPA legislation changes. Contact your bank to check which file version you need.

  • Paypath
Cause
Resolution
▼To set up your employees for electronic payments
  1. Select the Employees tab, then select an employee to pay by bank transfer.
  2. Select Employment Details.
  3. Under Employment details, change the Payment Method to Bank Transfer.
  4. Enter the employee’s bank details.
    • If you’re using SEPA, enter the employee’s bank account name, IBAN and BIC
    • If you’re using Paypath, enter the employee’s bank account name, bank account number and sort code
  5. Select Save.
  6. Repeat the above steps for all the required employees.
▼To produce a SEPA bank transfer file
  1. Select the Pay Runs from the menu bar.
  2. Select the required pay run.
  3. Under Employee Pay Breakdown, select Create bank file.
  4. Select Create SEPA file.
  5. Confirm Bank details and select next.
Bank A/C Name Enter your company’s bank account name.

This should be the account that you want to pay your employees from.
BIC Enter your company’s bank identifier code (BIC).
IBAN Enter your company’s international bank account number (IBAN).
Bank Reference/OIN Enter your company’s bank reference or originator identifier number (OIN).
Bank Processing Date The date on which the money should leave your company’s account to pay the employees.

 TIP: When extracting a SEPA file, the system now performs a validation check. If any employee record is missing a Town/City, the file will fail validation. Ensure each employee record has these details completed before proceeding. 

  1. Confirm values and select Next.
  2. Select the required file version.

    There are two versions of the SEPA file, V.03 and V.09. 

    This is following recent SEPA legislation changes. 


     NOTE: If you’re unsure what version you need, you must check with your bank. Sage can't advise which one to use.
  3. Select Finished. 

You’ve now produced the SEPA bank transfer file. You can now upload this file to your bank either over the Internet or using your banking software.

▼To produce a Paypath bank transfer file
  1. Select the Pay Runs from the menu bar.
  2. Select the required pay run.
  3. Under Employee Pay Breakdown, select Create bank file.
  4. Select Create Paypath file.
  5. Confirm Bank details and select next.
Bank A/C Name

Enter your company’s bank account name.

This should be the account that you want to pay your employees from.
Account Number Enter your company’s bank account number.
Sort Code Enter your company’s bank sort code.
Paypath owner ID

Enter the unique six-digit reference number.

The number supplied by your bank.
Volume Serial Number

Enter the unique serial number for this particular Paypath file.

The number supplied by your bank.
Reference Enter some descriptive text to help your employees identify the payment. This appears on their bank statement.
Pay Date Enter the date on which the money should leave your company’s account to pay your employees.
  1. Select Next.
  2. Confirm values and select Next.
  3. Select Download.
  4. Select Finished.

You’ve now produced the Paypath bank transfer file. You can now upload this file to your bank either over the Internet or using your banking software.

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