Enter your nominal codes in Sage Payroll
Description

Before you can create the Nominal file, you first need to enter your nominal settings so Sage Payroll knows how to post your journals.

Within the Setup window you can enter the payroll nominal codes for bank, employee and employer PRSI etc.

You can also define the nominal code format and report layout.

Cause
Resolution

Set up

NOTE: Enter nominal settings when you're at Start of Period or Time and Pay Calculated for them to apply and take effect. If you're already at End of Period, you can Make corrections to your payroll and end the Period again. Otherwise the nominal code changes won't take effect until the next pay period. 

  1. On the menu bar, click Nominal then click Set-up.
  2. Complete the fields as appropriate.
    TIP: For more information on entering the fields or information, refer to the Explaining the nominal fields section.
  3. Click OK.

Setup Nominal window. Fields for Nominal codes.


Explaining the nominal fields

Below is an explanation of the nominal fields in the setup window, and the type of information required. 

Field Description Type of Code
Nominal Code Format

This allows you to specify the format of the nominal codes you want to use in Sage Payroll. 

This is a mandatory field and can be up to 16 characters in length.

There are three letters you can be use: 

  • a = nominal code
  • c = cost centre code
  • d = department code

Sage Payroll understands all other characters to be constants.

For example, if you specify the format ddddccccaaaa, Sage Payroll expects codes in that format. The first four characters identify the department, the next four identify the cost centre, and the final four identify the nominal code.

The default formats to use if posting to Sage products are:

  • Sage 50 Accounts = aaaaddd
  • Sage 200 Accounts = aaaaaaaadddccc
n/a
Employee P.R.S.I. The nominal code for the total value of the employee's PRSI contribution. Balance Sheet
Employer P.R.S.I. + The nominal code for the total value of the employer's PRSI contribution. This will be a debit code. Profit and Loss
Employer P.R.S.I. -

The nominal code for the total value of the employer's PRSI contribution. This will be a credit code.
This nominal code will be the same nominal code entered in Employee P.R.S.I.

Balance Sheet
ASC The nominal code assigned for the total value of the employee's contribution to Additional Superannuation Contribution (ASC). Previously Pension-Related Deductions (PRD). Balance Sheet
P.A.Y.E. The nominal code for the total value of an employee's PAYE. Balance Sheet
USC The nominal code for the total value of the employee's USC. Balance Sheet
Bank Account The nominal code for the employer's bank account, that net wages post to. n/a
Rounding Account The nominal code assigned for the accumulated rounding value of employee nett pay. n/a
Suspense Account

The nominal code assigned for the employer's suspense account.

Any nominal values without a specific nominal code will post to the suspense account. We can also refer to this as 'mispostings'.

n/a
Journal Format You can use this section to specify the print column positions in the nominal report or file output for:
  • Code
  • Description
  • Debit value
  • Credit value
  • Total

We don't commonly use this anymore.

n/a
Sub-total breaks Use this box to specify when subtotal breaks occur. Consider the following examples:
  • 1 - Subtotals print whenever the first character of the nominal code changes
  • 1111 - Subtotals print whenever a change occurs in the first four characters of the nominal code
  • 11112222 - Same as 1111, but includes a secondary subtotal whenever the fifth to eighth characters of the nominal code change
n/a
Show Detail If you want a separate line to print for each period, select this check box. To combine period values, leave this check box clear. n/a

Next Steps

Enter nominal codes for payments and deductions to post each transaction to a specified code, Setting up your payments and deductions for nominal integration.

Set up your departments and cost centres for nominal integration, to report in more depth about different areas of your business.

  • Translations – you can use this feature for Setting up alternate nominal codes of how nominal codes appear on the nominal export.
  • Descriptions – you can use Setting up Descriptions for nominal codes to change the detail/description of how nominal information appears on the export. For example, changing it from displaying the nominal code to describing what that code represents.

You can also return to the nominal setup article for other steps on Setting up your payroll for nominal integration. 

Steps to duplicate
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