Supplier aged balances
Description

Seeing a supplier's outstanding balances, grouped by the age of the credit, is a useful way of keeping track of what you owe that supplier and can act as a useful reminder to pay. You can use the Aged balances option to help you organise required payments and ease your cash flow.

Cause
Resolution

When you analyse your aged balances, you can enter a date for the report, and you can also include payments up to a particular date, so you can run the report retrospectively.

To analyse aged balances for supplier

  1. Click Suppliers and click the suppliers you are reporting on.
  2. Click Aged Balances and enter the date range required.

The options in the Aged Balances window are as follows:

Detailed view Shows the account's detailed aged balances.
Print List Prints the list of aged balances.
Send to Excel Sends the list of aged balances to excel.
Graph tab Shows the aged balances in a graphical format.

The Aged Balances window shows each selected supplier. The total of any outstanding values are grouped by age.

▼ Check how your ageing periods are determined
  • Go to Settings, then select Supplier Defaults, then the Ageing/Due date tab

 

The total amount you owe all of the selected suppliers is also shown, grouped by age, in the total boxes at the bottom of the window.

  1. To close the Aged Balances window, click Close.

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