The Batch Invoice and Batch Credit windows

When posting batch invoices or credits, you can enter the following information. If required you can enter multiple lines in the same window. Item lines for the same account are grouped together if they share the same date and reference. To separate the lines for recording payments, use different references.

A/C

Enter the account reference.

Attach

Click the '+' symbol to add an attachment to the batch credit. Read more >

Date

Enter the date of the invoice or credit.

Due on

This is the date the invoice payment is due and is based on the terms you've agreed with your customer or supplier and set up in the credit control area of their record. If you've yet to set up terms, 30 days is the default.

Ref / Credit No

If applicable, enter an invoice reference or credit number. This is the reference that appears on your reports. Using different references prevents transactions for the same date and customer or supplier grouping together.

Ex. Ref

An additional reference option.

N/C

The default nominal code from the record appears, if you want to change this press F4 then click the required nominal code then click OK.

Dept

Department number if required.

Fund

If your company is a charity, enter the fund reference or click the finder button then click the required fund.

This is only available if you've selected the Enable Charity/Non-profit options check box in Company Preferences.

Project Ref and Cost Code

To allocate this invoice to a project, enter the relevant project reference and cost code.

Details

Enter any additional details.

TIP: As you type, the ActiveSearch Popup finds the closest matches and displays them in a popup list for you to choose from. Read more >

Net

Enter the net amount of the invoice or credit

To calculate the net amount from the gross amount, enter the gross amount then press F9, Sage 50 Accounts calculates the net and VAT amount using the tax code in the T/C box.

T/C

The default tax code from the record automatically appears.

You can change this if required. If there is more than one tax code, simply enter multiple lines.

VAT

This shows the amount of VAT calculated, based on the tax code and the net amount.

Gross

This shows the gross amount of the invoice or credit.

Country of VAT

This option appears for customer invoices and credits when using OSS/IOSS Reporting. Select the country the product is shipping to.

Report Type

This option appears for customer invoices and credits when using OSS/IOSS Reporting. Select one of the following:

Union OSS - Use this if you're in either the Republic of Ireland or Northern Ireland and are trading with an EU consumer. This is the only option available if you're in the Republic of Ireland.
Non-Union OSS - Use this when supplying services to an EU consumer from a supplier outside the EU.
IOSS - Use this when distance selling of goods up to a value of €150 to an EU consumer, from a supplier outside the EU.

More information >

Disputed?

Sage 50 Accounts Professional v28.1 and above - You can choose a dispute reason when entering a supplier invoice.

Amount paid

Invoices only - If required, enter the amount already paid. Alternatively, you can enter part payments if required.

Pay Date

Invoices only - If required, enter the date of payment or receipt already made.

Bank A/C

Invoices only - Your default bank account appears. If you need to change this, click the arrow then double-click the required bank account.

Pay Ref

Invoices only - Enter a reference for the payment.

When using e-payments, to make the transaction appear as an e-payment, enter (BACS) as the Pay Ref.

More support and information is available

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