Solution Properties
Solution ID:
200427112417633
Last Modified Date:
Wed Aug 26 15:35:39 UTC 2026
Taxonomy Path:
Case category//How do I...//processing
Author:
[email protected]
Purchase orders - Marking stock as delivered
Description

There are multiple ways to record the delivery of stock from your suppliers against a purchase order.

 

 

Received note
Use the Received Note option to record deliveries against one or more purchase orders. You can also use it to create a Goods Received Note (GRN).
Amend deliveries
Use the Amend Deliveries option to record a part-delivery against a purchase order.
Receive deliveries
Use this option to record deliveries against the selected purchase order. It also prints a Goods Received Note (GRN) and updates the product record.

CAUTION:

Place a purchase order on order before marking it as delivered. If you complete it incorrectly, you may need to delete or reverse it.

 

 

How to use the Received note option

  1. Select Purchase orders and select the required orders then press Received notes.

TIP:

For more information about the options in the Received Notes window.

 
  1. Enter the Date Received and if required, enter a Supplier GRN No.
  2. Select either the Supplier A/C Ref, the Project Reference, or a combination of both.
  3. In the Received column, enter the required values for each item. To receive all items into stock press Receive All.
  4. Press Save and if prompted to print a Received Note select Print Now or Print Later as required.

    NOTE:

    Select Print Now to print the received note. Select Print Later to print the note at any time from the Deliveries tab of the purchase order.



    Depending on the Received Note options, this message may not appear.

  5. Press Close.

TIP:

It's from within this option that you can create a Goods Received Note (GRN).

 

How to use the Amend deliveries option

  1. Select Purchase orders and select the required orders then press Amend deliveries.
  2. In the This Delivery column, enter the delivered amounts.

    By default, the This Delivery column shows the full amounts still to be delivered.

  3. Select Deliver then press Yes and then Print Now or Print Later as required.
  4. If you selected multiple orders, click Next and repeat from step 2.
  5. Press Close.

TIP:

You can also use the Amend deliveries option to cancel a purchase order.

 

How to use the Receive deliveries option

  • Select Purchase orders and select the required purchase orders and select Receive deliveries

What happens next depends on the options set in Settings > Invoice and Order Defaults > Options > GDN and GRN Options > Goods Received Notes.

Option Steps
Generate for all Deliveries (Default) The following message appears:

'Do you wish to update stock and record delivery for the selected orders?'
  • To record the receipt of the goods, and print a GRN, select Yes
  • When you don't want to record receipt of the goods or print a GRN select No
Prompt at each received The following message appears: 

'Do you wish to update stock and record delivery for the selected order(s)?'

This message also displays a Generate Goods Received Note(s)? checkbox.

  • If you want to record receipt of the goods, but don't want to print a GRN, press Yes
  • If you don't want to record receipt of the goods or print a GRN press No
  • If you want to record receipt of the goods and print a GRN, select the checkbox and press Yes
Do not generate The following message appears: 

'Do you want to update stock and record delivery for the selected orders?'
  • If you want to record receipt of the goods click Yes
  • If you don't want to record receipt of the goods click No


For each purchase order selected, a Delivered status of COMPLETE is shown.

  More support and information is available 

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[BCB:123:Limitless - 50 Accounts - Sales / Purchase Orders:ECB]